Secretary to Director of Technology and Strategic Initiatives (2739)

Secretary to Director of Technology and Strategic Initiatives

Administration Building

Monday-Friday

12 Month Schedule

8 hours per day

2026-2027 Salary

$17.41 per hour, per RSPA Master Agreement for Classification II - effective 7/1/2026

QUALIFICATIONS:

1. High School Diploma and excellent command of the English language is required. Completion of post-secondary academic program preferred.
2. Three (3) years secretarial experience or training and experience that are equivalent.
3. Ability to learn new software applications quickly to support the operations of the department.
4. Experience with Microsoft Office Word, Excel, PowerPoint and Outlook on current district version, is required.
5. Ability to maintain confidential matters, set priorities, and work well under pressure.
6. Ability to professionally represent the district and Technology Services by providing exceptional service, including timely and effective communications, to both internal customers such as district personnel and external customers, such as vendors, or members of the RCS Community.
7. Has strong math aptitude and is detail-oriented. Prior experience with the management of department accounting, purchasing, and budget-tracking preferred.
8. Preference will be afforded those applicants with knowledge of IT-related terms and practices.
9. Regular, reliable and punctual attendance required.
10. Such alternatives to the above qualifications as the Executive Director and the Board may find appropriate and acceptable.

SALARY & BENEFITS : Rochester Support Personnel Association (RSPA) Classification II Salary Schedule - This full time position meets the FTE requirement for participation in district-offered Health, Prescription, Dental, Life, and Vision Insurance and LTD Benefit plans, per the RSPA Master Agreement.

REQUIRED POSITION TESTS:


Microsoft Office Current District Version: Intermediate-level Excel and Word; Basic-level; Outlook and PowerPoint; Assessments in Customer Service Phone Skills, Interpersonal/Teamwork Office Skills Assessment, Sentence Clarity, Spelling, and Numeric/Alpha Filing/Record Locator tests; and the Bank Deposit/Petty Cash tests.

JOB DESCRIPTION

TITLE: SECRETARY TO DIRECTOR OF TECHNOLOGY AND STRATEGIC INITIATIVES

QUALIFICATIONS:

1. High School Diploma and excellent command of the English language is required. Completion of post-secondary academic program preferred.
2. Three (3) years secretarial experience or training and experience that are equivalent.
3. Ability to learn new software applications quickly to support the operations of the department.
4. Experience with Microsoft Office Word, Excel, PowerPoint and Outlook on current district version, is required.
5. Ability to maintain confidential matters, set priorities, and work well under pressure.
6. Ability to professionally represent the district and Technology Services by providing exceptional service, including timely and effective communications, to both internal customers such as district personnel and external customers, such as vendors, or members of the RCS Community.
7. Has strong math aptitude and is detail-oriented. Prior experience with the management of department accounting, purchasing, and budget-tracking preferred.
8. Preference will be afforded those applicants with knowledge of IT-related terms and practices.
9. Such alternatives to the above qualifications as the Executive Director and the Board may find appropriate and acceptable.

REPORTS TO: Director of Technology and Strategic Initiatives

SUPERVISES : None

JOB GOAL : To provide a wide variety of secretarial and administrative duties for the Executive Director of Technology and Strategic Initiatives, assist and support the daily operations of the Technology Services Department, and professionally represent the department and District.

CORE PERFORMANCE RESPONSIBILITIES:

1. Performs a variety of secretarial and administrative duties for the Executive Director and Technology Services and works cooperatively to assure an efficient, organized office and team.
2. Maintains budget, accounts, credit card statements, and billing management for Technology Services.
3. Manages the Executive Director's activities - maintains calendar, appointments, and meeting schedules, handles correspondence, prioritizes daily tasks, creates presentations, prepares for meetings, records minutes, etc.
4. Enters and maintains technology department purchase orders; performs any necessary follow-up with purchase orders; orders stock items necessary for office operations; creates P.O.'s for school buildings for technology equipment as needed.
5. Provides back up support for the Help Desk Associate relating to phones, work orders, technical support, and technology set up for meetings throughout Admin Building.
6. Maintains and schedules Technology Department appointments and meetings - Includes securing meeting rooms, supplies, refreshments, preparing agendas, and other.
7. Schedules and maintains reservations for the Technology Lab, Conference Room, and Laptop Cart usage.
8. Manages the technology purchasing cycle - obtains quotes/best pricing for technology equipment for departments and buildings; tracks technology purchases from quote through delivery and coordinates installation.
9. *Maintains inventory of Technology Department spare equipment and supplies and provides Business Department with annual report of inventory in stock.
10. Coordinates technology equipment repairs and associated costs. Responsible for all computer parts and equipment returns and provides detailed accounts for accounts payable department.
11. Processes attendance and time-card pay for department and provides Payroll Department with accurate time sheets.
12. Schedules and prepares technology administrators for interviews and works with HR to submit new hire documents in a timely manner.
13. Coordinates conferences for Tech Department staff to include conference registration, mileage reimbursement, hotel and airfare when necessary.
14. Maintains and updates contact information for district employees and Technology Services web page.
15. Coordinates the distribution of district owned cell phones. Monitor monthly cell phone bills and invoice employees according to district policy.
16. Organizes and maintains software and hardware information and provides monthly updates.
17. Provides order forms/updated website for Technicians uniforms.

*Requires the ability to move, lift, and organize office supplies and technology equipment up to 20 lbs.

TERMS OF EMPLOYMENT:

1. 12 month position
2. 8 hours per day
3. Salary and benefits as per master agreement for Classification II.

Notice of Nondiscrimination - Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible on the basis of such characteristics.

Rochester Community Schools has designated the following individuals as Compliance Coordinators at 52585 Dequindre Rd., Rochester, MI 48307. Title II and Section 504 - Students: Assistant Superintendent of Secondary and Adult Education, View phone number on click.appcast.io; Equal Employment Opportunity/Section 504 for non-students: David Murphy, Assistant Superintendent of Human Resources, View phone number on click.appcast.io; Title IX Coordinator: David Murphy, Assistant Superintendent of Human Resources, View phone number on click.appcast.io.

Adopted 2/2/96


Reviewed 3/97; 3/99, 1/01, 10/15, 12/15, 12/20