Executive Administrator

Executive Administrator

Location: Minnetonka, MN | Hybrid Schedule: Full Time Salary: $62,000–$80,000 (based on experience)

EVS is looking for an experienced and highly organized Executive Administrative Manager to provide trusted support to senior leadership while overseeing our administrative team and coordinating key office and facilities initiatives. This role works closely with the President, Chairman of the Board, Executive Vice President, and other leaders to keep priorities organized, anticipate needs, and ensure day-to-day operations run smoothly.

The ideal candidate brings strong executive presence, sound judgment, exceptional discretion, and the ability to balance competing priorities while leading a service-oriented administrative team.

What You'll Do

• Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP.
• Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments.
• Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation.
• Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents.
• Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments.
• Anticipate leadership needs, track priorities, and proactively follow through to help keep commitments and initiatives moving forward.
• Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development.
• Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team.
• Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives.
• Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures.
• Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution.
• Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated.

What You'll Bring

• Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment.
• Previous experience supervising, leading, or mentoring administrative staff.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications.
• Experience preparing executive presentations, reports, correspondence, and meeting materials.
• Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination.
• Working knowledge of facilities operations, property management, service agreements, and office project coordination.
• Strong organizational skills with the ability to manage competing priorities, anticipate needs, and adapt as business demands change.
• Excellent communication and relationship-building skills, with professionalism and confidence to work with leaders, employees, clients, and external partners.
• Sound judgment, discretion, and the ability to handle sensitive information with a high level of confidentiality.
• A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through.

Why EVS

• At EVS, we're committed to creating a workplace where you're supported, challenged, and rewarded because we believe people do their best work when they feel valued.
• Join a growing, profitable, multidisciplinary engineering firm with more than 45 years of experience.
• Work closely with company leadership and have a meaningful impact on employee and client experience.
• Be part of a collaborative team that values Respect, Integrity, and Humility.
• Take ownership of administrative operations, improve processes, and help shape how our workplace functions.
• Enjoy opportunities for professional growth, competitive benefits, flexible work options, and a supportive team environment.

Benefits for full time employees:

• Health Insurance (Medical through United Healthcare/UMR)
• Dental and Vision Insurance
• STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
• Life Insurance
• EAP (Employee Assistance Program)
• Paid Time Off
• 401k Match
• Choice Benefit
• Flexible Work Time
• Performance-Based Bonus
• Point-Based Recognition
• Parental Benefits
• Referral Bonus
• Certification Bonus
• Hybrid / Remote Culture

These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.

EEO Statement

EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.