Executive Administrative Assistant

Executive Administrative Assistant

Job Title - Executive Administrative Assistant

Position Class Type - Regular

Position Type - Staff

About Kettering: Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice better than any institution in the world. Kettering University is dedicated to achieving the extraordinary through technological innovation, leadership, and service, built on values that foster respect, integrity, creativity, collaboration, and excellence in growth, global leadership, community outreach, and an engaged community of stakeholders. Benefits include health, dental and vision coverage; retirement benefits with up to a 9% Kettering matching contribution; life and accident insurance; tuition assistance and waiver programs; vacation and holiday pay; sick and disability pay; home purchase assistance program; recreation center membership; and many other benefits.

Position Status - Full-time

Preferred Qualifications - Experience using Enterprise Resource Planning software such as Banner. Knowledge of Microsoft Office and Google Suite is crucial; experience with Canva or presentation software is preferred. Knowledge of basic accounting practices is preferred.

Job Specific Required Qualifications - Bachelor's degree from an accredited university. Adept at using computers and related software applications, especially Microsoft Office and Project Management software; managing schedules; coordinating projects; maintaining records; composing, editing, proofreading and formatting letters, correspondence and other written materials; monitoring a budget, taking, preparing and disseminating minutes, maintaining confidential files; researching or coordinating confidential matters involving personnel or legal matters. Understand and have a commitment to Kettering University Values: RESPECT for teamwork, honesty, encouragement, diversity partnerships with students. INTEGRITY including accountability, transparency and ethics. CREATIVITY fostering flexibility and innovation. COLLABORATION across disciplines and with all partners. EXCELLENCE in all we do.

Job Duties

Percent of total time - 30

Duties - Tracking of projects and budgets for the Division of University Advancement and External Relations.

Percent of total time - 35

Duties - Manage the Vice President of University Advancement's calendar. Arrange all appointments and meetingsboth internal and external. Plan travel itineraries and schedule related appointments. Collaborate with the President's Office on travel schedules and appointments. Arrange campus visits for prominent individuals and potential donors. Access Banner data on alumni, friends, especially giving information. Responsible for maintaining VP files for future reference. Support the work of other Advancement staff as necessary.

Percent of total time - 5

Duties - Screen telephone calls and visitors for the Vice President. Serve as point of contact for donor related calls. Provide telephone reception occasionally for the department's toll free number.

Percent of total time - 25

Duties - Edit, proof and at times develop written proposals, reports, presentations for Board meetings and donor events. Opportunity to be creative by designing slide presentations for the VP, designing and compiling reports, and assisting with meeting materials and event collateral.

Percent of total time - 5

Duties - Coordinate and schedule fundraising campaign subcommittees and activities. Take meeting minutes, distribute and track action items. Responsible for maintaining record/files for the team.

Posting Specific Questions

1. * Please indicate your level of experience using Enterprise Resource Planning (ERP) software such as Banner.
2. * Describe your experience using MS office suite applications (Word, Excel, Publisher, PowerPoint, etc.).

Applicant Documents

1. Resume
2. Cover Letter
3. List of References