Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to provide dependable support for a nonprofit organization in Santa Barbara, California during a critical coverage period. This Long-term Contract opportunity is expected to last 2-3 months, with the possibility of extension, and offers the chance to step into a high-impact role managing essential payables functions. The ideal candidate brings hands-on experience with fund accounting and can work effectively in a fast-paced, on-site environment while maintaining accuracy and strong financial controls.

Responsibilities:
• Process invoices from receipt through approval and payment, ensuring accuracy, proper documentation, and timely completion.
• Assign correct general ledger and fund codes to invoices and payment transactions in alignment with nonprofit accounting practices.
• Manage routine payment cycles, including preparing and executing check runs while meeting internal deadlines.
• Support accounts payable operations during a contract staffing gap and help maintain continuity for high-priority financial activities.
• Coordinate financial transactions connected to transfers between the foundation and the college, ensuring records are complete and properly tracked.
• Work closely with finance leadership, including key program and accounting stakeholders, to address payment questions and resolve discrepancies.
• Maintain organized accounts payable records within Financial Edge and related systems to support reporting and audit readiness.
• Assist with additional day-to-day accounting tasks as needed to keep workflows moving efficiently during the contract period.• At least 2 years of experience in accounts payable or closely related accounting work.
• Practical experience with invoice coding, account coding, and full-cycle accounts payable processing.
• Background in fund accounting, ideally within a nonprofit environment.
• Proficiency with Financial Edge; familiarity with Raiser's Edge is an advantage.
• Ability to manage check runs and maintain a high level of accuracy in payment processing.
• Strong attention to detail and the ability to handle sensitive financial information responsibly.
• Availability to work on site in Santa Barbara, California, Monday through Friday, with potential for a hybrid arrangement later if needed.