Human Resource Specialist -Administration and Special Projects

Summary

We are looking for a motivated and detail-oriented Entry-Level HR Specialist to join our Human Resources team. This role will provide primary support to the Organizational Development, Total Rewards, and Talent Acquisition teams with added administrative support for the Human Resources team. This new role offers a unique blend of administrative support and involvement in special HR projects, providing an excellent foundation for beginning a career in Human Resources.

Key Responsibilities

Allocation

Responsibility

50%

Provide general administrative support to include schedule management, oversight of the supply room, filing and keeping employee records, and processing documentation. Support a variety of regular reports (temp agencies, etc.)

40%

Support the coordination and execution of special projects, such as employee engagement initiatives, talent acquisition, total rewards, wellness programs, or policy updates.

5%

Respond to routine HR inquiries from employees, escalating issues as appropriate.

5%

Help the internal communications team and employee events team support a variety of strategic initiatives.

Talent Acquisition

• Support the recruitment process of prospective candidates through career events, social media outreach, text, phone, and email outreach.
• Assist in the initial recruiting process of candidates by reviewing incoming resumes and matching them to the essential functions of the job description.
• Call, Text, email to schedule candidates or business partners to participate in different stages of the recruitment process.
• Partner with the Director of Talent Acquisition and assigned Recruiter to continue to build our talent bench for frontline retail and contact center talent through grass roots community efforts
• Assist the Recruiting team with other administrative tasks as needed

Total Rewards

• Assist the Benefits team with benefit-related events, including open enrollment sessions, vendor presentations, and employee education meetings
• Maintain organized calendars, shared folders, and documentation.
• Schedule and maintain Retirement Committee calendar including scheduling appropriate vendors and executives for attendance. Assist with meeting materials and coordination of distribution of materials for the Retirement Committee meetings. Set up of meeting room and coordination of remote participants.
• Serve as the primary administrative contact for vendors for meeting logistics and scheduling. Support preparation and follow-up from vendor meetings, including material distribution and action-item tracking. Coordinate weekly/monthly vendor meetings and maintain scheduling
• Identify opportunities to improve administrative processes and meeting efficiency.
• Assist with gathering information and formatting of material for HRMC
• Coordinate travel for conferences and general expense reimbursement as needed.
• Track inventory and ordering of benefit materials as needed for events and remote locations

Qualifications

• Associate or bachelor's degree in human resources, Business Administration, or a related field (or equivalent experience).
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Able to maintain strict standards of confidentiality and data integrity.
• Interest in growing a career within the HR field.

Benefits

• Exposure to a variety of HR functions and projects.
• Opportunities for advancement within the HR department.
• Supportive team environment and positive company culture.

If you are an enthusiastic initiative-taker eager to learn and contribute to both daily HR operations and impactful projects, we encourage you to apply!