Part Time Administrative Assistant

Responsibilities Reporting to the Managing Director and Site Lead, you will coordinate daily office operations, perform administrative duties, and support the AI team. Schedule Part‑time: Monday – Thursday or Tuesday – Thursday; hours to be discussed. Essential Duties Provide high‑level administrative support to the Managing Director & Site Lead, including report preparation. Coordinate office operations, protocols, and procedures. Manage company‑wide communications. Maintain and organize site files, records, and documents. Schedule appointments and support meetings. Order office supplies and coordinate contractors and facilities maintenance, including building security. Order and replenish food and employee snacks, and coordinate catering for meetings. Participate in Health & Safety committee meetings, take minutes, and distribute/post minutes. Assist with budgeting and other financial tasks. Perform additional duties as assigned by the Managing Director & Site Lead. Required Skills Strong organization skills and prioritization ability. Excellent communication skills. Strong attention to detail. Proven experience in team management and development. Budgeting, vendor management, and schedule coordination experience. Proficiency with Paylocity and other office‑management software. Proficiency in MS Word, Excel, and PowerPoint. Ability to handle confidential information with discretion and professionalism. Benefits Competitive benefits package including paid time off, paid holidays, medical, dental, and vision insurance, and life insurance. Pay Starting pay at $18 per hour. About the Company Exaktera brings world‑class lasers, LEDs, and optical systems to OEMs and end‑users worldwide, providing high‑performance solutions across industrial, medical, and machine vision markets. #J-18808-Ljbffr