Office Assistant

Scion Staffing has been engaged to conduct a search for a full-time Temporary Office Administrator on behalf of our client, a dynamic and entrepreneurial organization in Denver, Colorado.


This is an excellent opportunity for a highly organized administrative professional who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional customer service while keeping operations running smoothly. This position will provide maternity leave coverage and includes approximately two weeks of cross-training with the current employee.



Position Overview
This role serves as the administrative hub of the office, supporting multiple business entities and leadership teams. The ideal candidate is detail-oriented, confident, proactive, and enjoys balancing customer service, scheduling, invoicing, and operational support. Success in this position requires someone who can effectively manage competing priorities while maintaining exceptional accuracy in a high-volume administrative environment.

Key Responsibilities

• Serve as the first point of contact for customers, clients, partners, and vendors, managing incoming calls and inquiries with professionalism and excellent customer service.
• Coordinate residential and commercial inspection scheduling using company scheduling software.
• Provide administrative support across multiple business divisions, including construction, engineering, inspection, and real estate development.
• Maintain employee timekeeping records and review hours for accuracy using project management and time-tracking systems.
• Support invoicing by compiling project hours, preparing invoices in Excel, and ensuring billing accuracy.
• Assist with billing support, collections follow-up, and financial documentation.
• Organize and maintain invoices, receipts, project documentation, contracts, and business records.
• Assist with project tracking, construction documentation, and construction draw preparation.
• Coordinate administrative requests while supporting multiple business owners and departments.
• Utilize Microsoft Office, Excel, OneDrive, project management software, and related business systems to maintain organized operations.

Qualifications

• 3+ years of experience in an administrative, office coordinator, executive assistant, office manager, or similar administrative support role.
• At least 1 year of experience supporting invoicing, billing, or financial administration.
• Experience with timekeeping, payroll support, or high-volume data entry requiring exceptional accuracy.
• Experience supporting executives, business owners, or leadership teams.

Preferred Qualifications

• Experience supporting construction, engineering, inspection, real estate, or professional services organizations.
• Experience with project coordination, scheduling, or operational support.
• Familiarity with project management or scheduling software.

Compensation
This position offers a pay rate of $22-$25/hour plus a comprehensive benefits package!



ABOUT OUR FIRM:
Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.


We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.


Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.