Administrative Assistant

About the Company

Power Test, LLC is an industry leader in the design, manufacture, and sale of dynamometers, heavy equipment testing systems and related data acquisition and control systems. For over 40 years, Power Test has provided specialized test equipment to manufacturers, rebuild facilities, and distributors in the mining, oil and gas, power generation, marine, trucking, construction, rail, and military markets in over 90 countries on six continents. Our headquarters and manufacturing operations are located in Sussex, Wisconsin with sales representatives worldwide.

The part-time Administrative Assistant provides administrative, organizational, and operational support. Reporting directly to the HR Director, this role serves as a trusted partner to leadership, enabling efficiency, coordination, and seamless execution across executive, quality, and business functions while maintaining strict confidentiality, professionalism, and attention to detail. Tues, Wed, Thurs, 8 am to 4:30 pm

Responsibilities

• Provide proactive executive-level administrative support including meeting coordination, correspondence, presentations, agendas, and follow-up actions.
• Coordinate logistics, agendas, materials, and meals for executive leadership meetings, board meetings, and strategic planning sessions.
• Assist in preparation and organization of materials for board meetings, leadership offsites, ownership outlook meetings, and strategic sessions.
• Serve as a liaison between executive leadership and cross-functional teams; track action items and ensure timely follow-up.
• Assist with special projects, leadership initiatives, company-wide events, and community engagement activities, as well as assist in facilitating charitable contributions.
• Maintain organized electronic and physical filing systems of records as needed.
• Maintain Quality Management System documentation and support document control and record retention.
• Assist with internal and external audits, corrective and preventive actions, and quality reporting.
• Maintain training, certification, and compliance records aligned with quality and regulatory requirements.
• Coordinate communication with internal and external stakeholders while exercising discretion and professionalism.

Qualifications

• High school diploma or equivalent required; Associates or Bachelors degree preferred.
• 35 years of experience supporting senior leadership in an administrative capacity preferred.

Required Skills

• Administrative Support Ability to effectively support multiple executives with competing priorities.
• Organization Strong attention to detail and ability to manage complex schedules, documentation, and deadlines.
• Communication Excellent verbal and written communication skills.
• Technology Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Confidentiality Demonstrated discretion, professionalism, and integrity when handling sensitive information.

Preferred Skills

• Achievement Focus Demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities; sets and achieves challenging goals; takes calculated risks to accomplish goals.
• Business Ethics Inspires the trust of others; keeps commitments; treats people with respect; upholds organizational values; works with integrity and ethically.
• Conflict Resolution Confronts difficult situations; encourages open communications; keeps emotions under control; maintains objectivity; uses negotiation skills to resolve conflicts.
• Dependability Commits to doing the best job possible; follows instructions and responds to management direction; keeps commitments; meets attendance and punctuality guidelines; responds to requests for service and assistance; takes responsibility for own actions.
• Judgment Displays willingness to make decisions; exhibits sound and accurate judgment; includes appropriate people in decision?making process; makes timely decisions; supports and explains reasoning for decisions.
• Safety & Security Determines appropriate action beyond guidelines; observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly.
• Teamwork Balances team and individual responsibilities; contributes to building a positive team spirit; exhibits objectivity and openness to others views; gives and welcomes feedback; puts success of team above own interests.