Payroll & HRIS Administrator
$75k - $85kExternal Postings
Job Description
Job Description
Payroll & HRIS Administrator Payroll Operations (Primary Focus)- Process multi-state payroll accurately and on time for approximately 400 employees, including salaried, hourly, and contracted clinical staff.
- Manage payroll tax setup and compliance across all active jurisdictions; coordinate with Finance on new state registrations as the company expands.
- Administer wage deductions, garnishments, 401(k) contributions, benefit deductions, and direct deposit changes.
- Reconcile payroll registers against the general ledger and resolve discrepancies in partnership with the Finance team.
- Ensure compliance with federal, state, and local payroll regulations, including wage and hour laws.
- Support year-end payroll activities, including W-2 processing, tax reconciliation, and audit preparation.
- Serve as the HRIS administrator for payroll-related data, ensuring accuracy of employee records, compensation, and job data.
- Maintain data integrity within the HRIS and support reporting needs for payroll, HR, and Finance.
- Manage user access and permissions related to payroll and employee data.
- Support system updates, enhancements, and data audits related to payroll and benefits.
- Assist with HRIS implementations, upgrades, and testing as needed.
- Ensure accurate benefits deductions and alignment between payroll and HRIS data.
- Reconcile monthly benefits invoices and investigate discrepancies.
- Support open enrollment, qualifying life events, and payroll-related benefits changes.
- Maintain compliance with ACA reporting and other applicable regulations.
- 3–5 years of multi-state payroll processing experience (200+ employees required).
- Strong knowledge of payroll tax regulations, wage and hour laws, and compliance requirements.
- Experience working within an HRIS/payroll system (e.g., Workday, ADP, UKG, Rippling, Paylocity, Paycor).
- Experience with benefits deductions and payroll reconciliation.
- Advanced Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations).
- High attention to detail and ability to manage confidential data.
- Strong communication skills and ability to partner cross-functionally.
- Experience with Workday or similar enterprise payroll/HRIS platforms.
Location: La Jolla, CA
Pay: $75k-85k
Schedule: Monday-Friday 8a-430p, hybrid- 3 days in office, 2 days remote weekly
Vacancy posted 12 days ago
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