Administrative Assistant- Full Time

Job Description

Job Description

Benefits:

• Opportunity for advancement
• Training & development

The Administrative Assistant at Oso Communications supports daily construction operations by managing permits, 811 locates, scheduling, and communication between field crews, utilities, city agencies, and businesses. This role keeps projects organized, ensures compliance, and acts as a key contact during emergencies or jobsite incidents.

Responsibilities

• Handle incoming calls and emails; route to the right team
• Submit and track 811 locates; manage re‑tickets and expirations
• Organize and maintain construction permits and project files
• Communicate with utilities, city departments, contractors, and businesses
• Schedule meetings, interviews, and jobsite appointments
• Maintain Outlook calendars for leadership and field teams
• Draft and send emails, memos, and incident reports
• Assist with onboarding documents and safety paperwork
• Serve as an emergency contact for accidents; follow company protocols
• Update and maintain office procedures related to permits, locates, and safety
• Bilingual is a plus

Qualifications

• High school diploma/GED required; construction admin experience preferred
• Knowledge of permits, 811 systems, and basic construction processes
• Strong computer skills (Word, Outlook, Excel, Teams)
• Organized, detail‑oriented, and able to manage multiple tasks
• Clear communicator who can work with many different people and companies