Employee Experience & Talent Coordinator-Ashby is a Must!

Job Description

Job Description

We're looking for an Employee Experience & Talent Coordinator to help us hire great people and make our office a place people genuinely love coming to. You'll sit on the People team, splitting your time between recruiting coordination and employee experience — scheduling interviews and running a great onsite candidate experience, keeping our office and employee events running smoothly, and supporting new hires as they onboard.

This is a highly in-person role: you'll be in our New York office four days a week, and you'll be the person who makes the day-to-day experience — for candidates, new hires, and the team — feel organized, warm, and well run.

You'll do well here if you like variety, don't mind switching gears a few times a day, and take real pride in the small things that make an office, hiring & people processes, feel well run. Bonus points if you're already using AI in your day-to-day and are eager to find smarter, more efficient ways to run our tools and workflows.

What You'll Do

In-Office Experience & Employee Events

• Own the day-to-day office experience — keeping the space tidy, stocked, organized, and welcoming
• Manage vendor relationships (cleaning, maintenance, food & beverage, security) and hold them to a high standard
• Plan and run in-office events, team lunches, happy hours, and other employee experience moments
• Coordinate logistics for visitors, onsite candidates, and company gatherings
• Manage office access including badge distribution
• Host guests, candidates, and visitors so every visit reflects well on the company
• Support space planning, furniture moves, and office improvement projects

Recruiting Coordination

• Schedule and coordinate interviews across multiple open roles, keeping candidates, interviewers, and hiring managers aligned
• Own the onsite candidate experience — greeting candidates, running interview days smoothly, and making sure every visit feels polished
• Communicate with candidates throughout the process so they always know what's next
• Use Ashby ATS's scheduling tools to automate where you can and keep manual work to a minimum
• Keep our applicant tracking system accurate and up to date with candidate stages and notes

People Operations

• Support new hire onboarding so first days are smooth and welcoming (paperwork, system access, first-day setup, etc.)
• Help prepare onboarding materials, schedules, and workspace setup
• Field People-related questions on onboarding, HR data, benefits, and employment verifications
• Process employee changes in HiBob and partner with IT and Payroll to keep new hire information accurate
• Maintain and update People team documentation as processes change
• Pitch in on People team projects as they come up

What You Bring

• 1–3 years of experience in recruiting coordination, office management, or a related operational role
• Strong organizational skills — you can juggle multiple schedules and priorities without dropping details
• A warm, people-first approach — you make candidates and employees feel welcome
• Experience with Recruiting ATS platforms, calendar tools and HRIS systems a plus (Ashby or HiBob for example)
• Resourcefulness — you figure things out and take initiative rather than waiting to be told
• Startup or fast-paced environment experience
• Excitement to be in office four days a week and help build the culture in person