Office Administrator

Our client in Northern RI is seeking an energetic and reliable Direct Hire Office Administrator as it continues to grow and transition to a multi generational corporation, which includes a portfolio of numerous companies. The Office Administrator will report to the Controller and be responsible for, but not limited to: Bookkeeping accuracy and completeness (Accounts Payable, Accounts Receivable, Payroll); ensuring accuracy of Timecards and Time Off tracking; assisting the Controller as needed in preparation, analysis, and distribution of the company's financial statements and financial data, reports, and presentations for all meetings; participating in meetings; working closely with Department Heads, Leadership of companies, and other Staff within the corporate portfolio; filing, data entry, answering phones, placing outbound phone calls, and general Customer Service; and partnership and relationship building with external partners and firms such as Payroll, Legal, Accounting, Human Resources, etc.

• 5+ years of professional experience, having held similar Office Administrator positions
• Demonstrated experience working with successful small to mid sized privately held businesses with a history of aggressive growth
• A willingness and desire to partner with entrepreneurial ownership possessing an assertive mindset for financial opportunities
• Bookkeeping experience
• Experience managing positive relationships with internal and external partners
• Solid organizational skills and an ability to prioritize and execute properly and in a timely manner
• Strong verbal and written communication and interpersonal skills
• Willingness / ability to be onsite daily
• Pluses include: Any experience with Dealership software (ie: Procede, CDK, etc); experience working in a Dealership model; and / or experience with PayChex