Administrative Assistant - Title-1

#330603

Position: Title I Administrative Assistant, Central Office

Terms of Employment: Beginning Date of Employment - 7/1/26


12 Month Position, Pay Grade 65, Regular State Benefits

Qualifications: Two years of college or technical school OR Three to five years of bookkeeping experience OR an equivalent combination of training/experience; Possess a thorough working knowledge of Microsoft Excel, Google and Word; Possess knowledge of working with multiple budgets and purchasing processes; Strong people skills that facilitate dealing with constituents, families, and other departments


Duties and Responsibilities:

• Assist with creation of Title I Application and support documents as entered in Comprehensive Continuous Improvement Plan
• Prepares support documents for Title I Application
• Assist with communication to all Title I/Elementary Schools and answer questions from schools
• Obtain quotes, enter purchase orders in LINQ fund management system, track receipt of items and process invoices for payment for Title I and specific state funds for elementary programs
• Create procurement waivers as needed for fiscal compliance
• Support and instruct bookkeepers and monitor school and district budgets for Title I
• Construct spreadsheets and databases
• Ensures time and effort documentation is completed by each employee funded by multiple budgets and maintained on file.
• Update Title I Crate with required documentation
• Maintain records of business accounts and transactions for monitoring purposes
• Utilize accounting software to manage accounts
• Work closely with Finance Department and Human Resources
• Assists in local, state and federal audits and monitoring
• Calculate salaries and benefits for all employees paid with Title I Funds
• Process and maintain contracts for contracted services with agencies and/or individuals
• Process timesheets and monitor hours for contracted employees
• Generate financial reports when needed
• Communicate parent concerns to Principals and Directors
• Key federal budgets and amendments using the LINQ system
• Participate in departmental coverage of main switchboard as scheduled
• Other duties as directed by the Chief Academic, Director of Federal Programs, and the Coordinator of Elementary Programs