Administrative Assistant

Job Description

Job Description

ADMINISTRATIVE ASSISTANT

Automation Personnel Services is seeking a professional and organized Administrative Assistant for a company in Long Beach, Mississippi. The Administrative Assistant will provide administrative support to daily office operations, assist customers and vendors, maintain records, and ensure efficient communication throughout the organization. This position requires excellent organizational skills, computer proficiency, financial acumen, a strong attention to detail, and the ability to multitask in a fast-paced environment.

Pay Rate

$19.00 per hour

Schedule and Hours

Monday through Friday, 8:00 AM to 4:30 PM

Administrative Assistant Duties and Responsibilities

• Greet customers, visitors, and vendors in a professional manner and direct them appropriately.
• Answer and route incoming telephone calls to the appropriate department.
• Process walk-in and telephone sales orders, including identifying customer needs, providing product information, entering orders, securing payment, and completing sales transactions.
• Maintain knowledge of products and inventory.
• Enter customer and sales information into the CRM system.
• Process customer credits as needed.
• Maintain a clean, organized, and professional reception area.
• Assist accounting with deposits, reports, filing, paperwork, and customer follow-up calls.
• Create shipping labels and provide general administrative support to the accounting department.
• Order office lunches and purchase supplies for the accounting department.
• Assist with special projects and perform other duties as assigned.

Administrative Assistant Qualifications and Requirements

• High school diploma or GED required.
• Minimum three years of administrative experience required.
• Previous receptionist or front-office experience preferred.
• Knowledge of Accounts Payable and Accounts Receivable functions a plus.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Experience using accounting, sales, inventory, and CRM software.
• Strong communication, customer service, and interpersonal skills.
• Ability to multitask and remain organized in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving abilities.

Administrative Assistant Physical Requirements

• Ability to remain seated or standing for extended periods.
• Ability to bend, squat, and lift up to 20 pounds.
• Ability to use computers, calculators, printers, and other office equipment throughout the workday.
• Ability to work in office and warehouse environments as needed.

Job Type

Full-time, Temporary to Hire

Benefits

• Weekly Pay
• Medical, dental, vision, short-term disability, and life insurance
• 40 Hours Service Bonus after 1 year of continuous service and 1500 hours
• 6 paid Holidays after 1 year of continuous service and 1500 hours

401(k) Retirement Plan

Automation Personnel Services is the only staffing agency specializing in manufacturing and industrial roles that offers 401(k) matching to all eligible contingent and temporary associates.

Click Apply Now to submit your application or call us to learn more. You can also apply in person at our office located at:

Automation Personnel Services Mobile Branch
171 E I-65 Service Road South
Suite C
Mobile, AL 36606

Bonus Opportunity!

We are also offering a $50.00 referral bonus. Both employee and referral must stay on assignment for 30 days to receive the payout.

About Automation Personnel Services

Automation Personnel Services is a highly recognized staffing agency with over 30 years of experience in manufacturing and light-industrial staffing.

Get that New Job Feeling! Apply Today!

Equal Opportunity Employer
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