Administrative Assistant for Property Management (Bilingual Spanish/English)

Administrative Assistant

Starting Salary: $17.00 per hour plus overtime pay

Department: Property Management

Job Type: Full Time (40 hours / week), Non-Exempt

Work Schedule: Mondays through Fridays 8:30 am to 5:00 pm

Location: 2203 Germantown Avenue, Philadelphia, PA 19122 (On Site)

About APM

Asociacin Puertorriqueos en Marcha (APM) is a nonprofit organization in Philadelphia, PA providing human services to the community including early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, violence intervention, and services to community schools. APM has been servicing the North Philadelphia community since 1970.

Summary

The Administrative Assistant will work with the Property Management Department. The ideal candidate is bilingual in Spanish/English, has experience in providing excellent customer service, and is a self-starter and exceptionally organized. The Administrative Assistant will comply with established policies and procedures and not take any action to such guidelines without authorized approval.

Some duties and responsibilities include:

• Handling large volumes of telephone activity in a pleasant professional and proficient manner
• Typing all in-house/outside memos, letters, and reports
• Maintain general office files for the properties.
• Prepare and maintain complete residents list by phone numbers and projects.
• Maintains calendar of events for the department, and schedule meetings, coordinates appointments for staff and Property Manager.
• Distributes correspondence and other office mail including Federal Express or UPS and keep certain materials under lock.
• Prepares request forms for supplies needed by the Property Manager and staff.
• Prepare and maintain Property Management equipment inventory.
• Assist to prepare and maintain with all monthly, quarterly, and annual reports to the various government agencies and investors.
• Receive and process the application from the residents.

Benefits

• Independence Administrators Medical Insurance Plan or $100/month Reimbursement with Proof of Current Plan
• Livongo for Diabetes Prevention, Hypertension, and Weight Management (Only for Employees Who Elect Our Medical Insurance)
• Sword, A Virtual Physical Care Program for Back, Joint, and Muscle Pain (Only for Employees Who Elect Our Medical Insurance)
• WondrHealth for Weight Management (Only for Employees Who Elect Our Medical Insurance)
• Sun Life Financial Insurance Plans for Dental, Vision, Life and AD&D, Critical Illness, Accident, and Hospital Indemnity
• Basic Life Insurance (100% Employer Funded)
• Short-term and Long-term Disability Insurances
• 403B Retirement Plan through Mutual of America
• Flexible Spending Accounts for Health, Childcare, Public Transportation, and Parking Expenses through The Harrison Group
• AllOne Health Employee Assistance Program at No Cost
• Employee Referral Program (You Can Earn Up to $600)
• 20 Days of Paid Time Off include Illness, Vacation, Appointments, and Emergencies
• 12 Days of Paid Holidays

Requirements

• Languages: Bilingual in Spanish and English
• Education: Minimum of High School Diploma or GED
• Experience: Minimum of two years of experience in related field
• Microsoft Office: Knowledge of Word, Power Point, Excel, Access, and Publisher
• Clearances: FBI, Child Abuse, Criminal History Background, and Medical Exam/TB Test

APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

If hired, you will be required to submit clearances (FBI fingerprints, Child Abuse History Clearance, and Criminal History Clearance) along with other documentation.