Administrative Assistant to a Dean

Administrative Assistant to a Dean

Employee performs a variety of routine and complex administrative, clerical, financial and other duties to support the operations of the office.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provide customer service, receiving calls, visitors, appointments
• Perform extensive attendance tracking duties using Aspen system
• Provide administrative, secretarial and clerical assistance to the Dean
• Schedule and manage appointments and meetings with parents, teachers, administrators and students
• Serve as liaison for students with questions, concerns
• Track and monitor obligations for graduation; distribute cap and gowns and cumulative school files and health records
• Prepare for the start of the school year by providing informational paperwork for each grade; prepare homeroom with appropriate information
• Track and monitor extensive amounts of information relating to MCAS, AP Tests, special Olympics, field trips and musical events.
• Assist with truancy by monitoring and flagging concerns, notify and schedule detentions and track compliance
• Perform a variety of related duties

High school diploma or equivalent and 1 - 3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.

Must have knowledge of department regulations, policies, programs and operations; and knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software

Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people.

Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.