Executive Assistant

Responsibilities

Kforce has a client that is seeking an Executive Assistant in New York, NY.Summary:We are seeking an experienced Executive Assistant to provide high-level administrative support to senior executives. This role is responsible for managing complex calendars, coordinating travel and meetings, processing expenses, handling confidential information, and supporting multiple priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, resourceful, and comfortable interacting with senior leaders, external partners, and cross-functional teams.Key Responsibilities:

• Executive Assistant will manage complex calendars, schedules, and appointments for senior executives
• Coordinate domestic and international travel arrangements and itineraries
• Prepare and process expense reports and related documentation
• Coordinate meetings, agendas, meeting spaces, technology, catering, and visitor logistics
• Provide scheduling and administrative support to additional leaders as needed
• Manage competing priorities and ensure timely follow-up on executive requests
• Coordinate communications across internal teams and external partners
• As an Executive Assistant, you will prepare presentations, correspondence, reports, and meeting materials
• Handle confidential business information with discretion
• Conduct research and support special projects and organizational initiatives
• Partner with other Executive Assistants, HR, Facilities, and Operations teams
• Support events, marketing initiatives, and other executive activities as needed

Skills

• 3-5+ years of administrative experience supporting Vice President-level executives or above
• Experience supporting multiple senior executives simultaneously
• Strong calendar, scheduling, travel, and expense management experience
• Excellent written, verbal, and telephone communication skills
• Excellent organizational and time-management skills
• Strong proficiency with Google Workspace/G Suite and business productivity tools
• Strong judgment, diplomacy, and attention to detail
• Strong interpersonal skills and executive presence
• Ability to handle sensitive and confidential information
• Ability to independently manage multiple projects and competing deadlines
• Ability to work effectively under pressure in a fast-paced environment

Preferred Qualifications:

• Media, streaming, sports, technology, or entertainment experience
• Marketing or media planning experience
• Experience supporting high-visibility events
• Experience coordinating with senior executives and external business partners

Key Skills:

• Executive Support
• Complex Calendar Management
• Travel Coordination
• Expense Management
• Meeting & Event Coordination
• Google Workspace
• Executive Communication
• Project Coordination
• Confidentiality & Discretion
• Stakeholder Management
• Organization & Prioritization
• Problem Solving
• Attention to Detail

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."