Recruiting Coordinator

Job Description

Job Description

We are looking for a Recruiting Coordinator to support a fast-moving hiring team in Portsmouth, New Hampshire on a Contract basis. This position focuses on keeping recruiting operations organized, accurate, and responsive as clinical hiring needs move forward on an accelerated timeline. The ideal candidate brings strong judgment, attention to detail, and the ability to work independently while managing multiple administrative and coordination tasks.

Responsibilities:

• Prepare and send written employment offers, ensuring accuracy and timely communication with candidates.

• Conduct reference checks and document outcomes clearly to support hiring decisions.

• Enter candidate and onboarding information into recruiting and HR systems so new hires are set up correctly for payroll and employment processing.

• Coordinate interviews through Microsoft Teams and manage scheduling details for hiring stakeholders.

• Use Greenhouse to track candidate activity, update records, pull reports, and maintain clean recruiting data.

• Support candidate and executive interview logistics, including travel arrangements, hotel bookings, and preparation of printed materials.

• Draft and organize recruiting-related communications, including responses associated with employer branding platforms when needed.

• Create shipping labels, assemble materials, and help organize recruiting assets for hiring events and trade shows.

• Provide day-to-day operational support to the recruiting team by identifying priority tasks and completing them with minimal direction.

• Previous experience in recruiting coordination, talent acquisition support, or a similar administrative role.
• Strong attention to detail with the ability to manage data entry and documentation accurately.
• Comfortable working in recruiting platforms such as Greenhouse and able to learn new systems quickly.
• Skilled in scheduling, calendar coordination, and maintaining organized workflows in a high-volume environment.
• Detail-oriented and self-directed, with the ability to stay focused and follow through on priorities.
• Experience supporting onboarding activities, reference checks, or offer administration.
• Strong written communication skills and confidence handling sensitive candidate information appropriately.