ADMINISTRATIVE SECRETARY, Constable 8

Summary The Administrative Secretary will be responsible for assisting with conducting and ensuring timely, accurate, and professional processing of Civil Papers for the courts, private attorneys, and public to support Tarrant County. The Administrative Secretary provides customers with professional, efficient, and courteous service to increase customer satisfaction. Responsible for general administrative support and intermediate-level clerical duties including data entry in several computer programs. Maintains compliance with state and local laws. Maintains records, compiles reports, and directs calls. Supervisory Responsibilities This position has no supervisory responsibilities. FOR DEPARTAMENTAL EMPLOYEES ONLY! Benefits Tarrant County employees enjoy superior health, retirement, and insurance benefits 13 County Holidays Essential Duties And Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Processes high volume of civil and criminal documents originating from multiple Tarrant County, out of county, and out of state courts and municipalities. Declines documents that are not in proper format for service by deputies. Performs routine clerical functions within various IT systems including Civil Serve, CAID, Odyssey, JIMS, Document Tracking, Techshare Jail, and Historical Civil Data. Compiles reports and maintains accurate records and files. Attends meetings and classes to research and maintain knowledge of current legislation to ensure department compliance. Researches various questions from field deputies, courts, and the public through numerous law-based websites and law publications. Responds to public inquiries via telephone and email and in person regarding status of service and financials of civil and criminal documents. Mails time sensitive documents pertaining to court cases. Monitors inventory and recommends the ordering of supplies and stocking of supply room for the office. Acts as Notary Public on sworn affidavits for the deputies and public, maintaining legal compliance for the office. Receives and logs cases for service documents picked up, dropped off, and returned between precincts. Schedules writ of possessions for deputies. Maintains apartment lists, gate codes, and phone numbers to ensure officer safety. May interpret for non-English speaking individuals. Temporarily carries out office functions in absence of Office Manager. Accepts and applies monies to court cases from internal and external agencies. Balances financials daily, weekly, and monthly for review and approval by Office Manager. Maintains copiers, faxes, and other office machinery by coordinating maintenance calls. Performs all other related duties as required. Knowledge, Skills, & Abilities Handles directions well. Great focus and attention to detail. Adaptable to new tasks. Knowledge and basic understanding of civil and criminal law documents. Recordkeeping and interpersonal skills along with good communication and problem-solving skills are necessary. Math, basic computer, public relations, data entry, accounting, and general office skills required. Intermediate understanding of Microsoft Office Suite. Excellent customer service and communication skills, both verbal and written. Ability to work in a fast-paced environment. Must be able to stay organized and know how to prioritize the workload. Ability to work independently and as part of a team. Advanced analytical skills. Minimum Requirements High School Diploma or GED Three (3) full-time years office work experience Current and valid driver license with a clear criminal record. Must be bondable and become a notary public and NCIC/TCIC certified within one (1) year of hire. Complete the Civil Process 20-hour class within one (1) year of employment. Preferred Requirements Knowledge of the different County systems (SAP, Civil Serve, Odyssey, JIMS, CAID, CAD, Lexus Nexus, Clear, TCIC/NCIC) preferred. IMPORTANT NOTICE To be considered for this position, your application must be complete and clearly demonstrate that you meet the minimum qualifications. Please ensure that all sections of the application are fully completed, including Education (specifying the type of degree, field of study, and graduation status), Experience , and Certifications/Licenses . Resumes alone will not substitute for a completed application. Incomplete applications will result in disqualification, as eligibility for minimum qualifications cannot be confirmed without full documentation. If selected for hire, you will be required to provide proof of educational attainment during the onboarding process. Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually. Physical Demands And Work Environment & Other Requirements While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, use hand tools, hear, keyboard, kneel, lift to the side/twist, tolerate noise, tolerate hot and cold outside temperatures, push, pull, reach, reach overhead, perform repetitive tasks, see near, sit, squat, stand, stoop, talk, twist, use his/her hands, walk, and work with others. Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more. Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at View phone number on click.appcast.io. 01 Are you a current/active Constable 8 employee? (preferred) Yes No 02 Are you a current Tarrant County Employee? Yes No 03 Do you have a High School diploma or GED AND Three (3) full-time years of office experience? Yes No 04 Do you have a current and valid driver license? Yes No 05 Are you bondable? Yes No 06 Are you able to become a notary public and NCIC/TCIC certified and complete the Civil Process 20-hour class within one (1) year of hire? Yes No 07 Describe your experience and skill Microsoft Office Suite. 08 Describe your knowledge/experience of the different County systems such as SAP, Civil Serve, Odyssey, JIMS, CAID, CAD, Lexus Nexus, Clear, TCIC/NCIC. (Preferred). Required Question #J-18808-Ljbffr Tarrant County College