Administrative Specialist II

Position Details

WSU's Commitment to Equal Opportunity


Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information


Position Title
Administrative Specialist II


Requisition Number
S02422P


Position Category
Staff


Campus Location
Weber State University - Ogden, UT


Hours per week
40


Months per year
12


Alternate work schedule

Pay Grade
N24


Salary

FLSA
Non-Exempt


Job Summary/Basic Function


This position reports to the Director of the Basic Needs Center (BNC) and provides administrative support to the area. This individual in this role should possess the ability to navigate administrative processes and business systems, coordinate multiple projects, and exercise time management, prioritization, and good judgment.


Responsibilities

• Provide administrative/operational support for departmental scholarships, assessment initiatives, student data collection
• Track and monitor budgets including expenditures, expense reports, purchase requisitions, and reconciling P-cards for all areas, and reconcile travel/assist with scheduling travel for centers' staff
• Purchase supplies
• Develop policies & procedures for BNC hourly employees covering the front reception
• Develop, monitor, and update social media and website content for BNC as needed
• Create in-house marketing materials using graphic designing software
• Communicate with campus departments in relation to maintenance, updates, and repairs for all areas
• Provide logistical support for projects and events including room scheduling, catering, attendee communication, and other related arrangements

Required Qualifications


Required:

• High School Diploma
• Two years of related secretarial/clerical experience

Preferred Qualifications


Preferred:

• Moderate to high level of PC experience including data management systems, word processing, and spreadsheets, including Google Drive programs
• Social media account management experience
• Digital marketing and design experience
• Excellent communication skills, both written and verbal

A successful candidate will be willing to

Background Check?
Yes


Benefits Summary


WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information


Job Open Date
07/21/2026


Review Date
07/31/2026


Job Close Date

Open Until Filled
Yes


Notes to Applicant


If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package .

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin July 31, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

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