Enrollment Clerk

Job Description

Job Description

Description:

JOIN OUR TEAM | Enrollment 

Are you a detail-oriented professional who is passionate about connecting children and families to high-quality early childhood education? Training and Research Foundation (TRF) is looking for an Enrollment + Administrative Assistant to play a vital role in ensuring families receive seamless access to our programs across Orange, and Riverside Counties.

This is a temporary position with meaningful impact. You will be the first point of contact for many of the families we serve and a key partner in keeping our compliance and enrollment operations running smoothly.

POSITION AT A GLANCE

Type: Temporary Organization: Training and Research Foundation Location: Orange & Riverside Counties Function: Enrollment & Administration Setting: Learning Center + HQ

ABOUT TRF

Training and Research Foundation is a California nonprofit dedicated to delivering high-quality early childhood education to families who need it most. Operating under Title 22 and Title 5 regulatory frameworks, TRF serves children and families across three counties with a commitment to excellence, equity, and community partnership.

WHY YOU'LL LOVE THIS ROLE

• You'll make a direct, tangible difference for children and families every day.
• You'll be part of a mission-driven team that values people, integrity, and excellence.
• You'll develop and strengthen skills in early childhood compliance, community outreach, and program administration.
• You'll work across multiple community partnerships and school district relationships, expanding your professional network.

WHAT YOU'LL DO

Enrollment & Family Support

• Guide families through the enrollment process, assisting with required forms, documentation, and income calculation.
• Prepare, organize, and maintain accurate, up-to-date children's files in compliance with TRF, Community Care Licensing, and California Department of Education requirements.
• Communicate clearly and promptly with enrolled families regarding any changes to their enrollment status or program information.
• Collect Food Applications and annual re-certifications from each enrolled family and provide documentation to the Area Manager.

Community Outreach & Partnership

• Collaborate with team members to develop and implement community outreach plans and timelines.
• Build and sustain partnerships with public and private organizations to address the needs of the children and families TRF serves.
• Facilitate information sessions with local schools, community organizations, and the public to raise awareness of TRF program benefits.
• Cultivate networks and community contacts that increase program visibility, drive enrollment, and support collaborative relationships.

Administrative Support

• Provide coverage and support for office staff as needed, including answering phones and distributing mail and packages.
• Receive and route program supply orders to appropriate staff.
• Ensure all required licensure documentation is maintained in each child's file per Community Care Licensing, TRF, and CDE requirements.
• Uphold routine file checks, reviewing all submissions for accuracy and completeness.

WHAT WE'RE LOOKING FOR

• Strong organizational skills and meticulous attention to detail, especially with records and compliance documentation.
• Excellent interpersonal and communication skills, with a warm, professional presence with families, staff, and community partners.
• Experience in early childhood education, social services, or a related field preferred.
• Familiarity with California childcare licensing and/or state preschool program requirements a plus.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Bilingual (English/Spanish) a plus.

AA or BA Degree in an early childhood education setting working with administration preferred not required. Experience completing enrollment, recruitment and providing parental assistance.

• Able to exchange routine information using tact and persuasion as appropriate
• Good oral and written communication skills
• Ability to key in data, type, and operate a computer keyboard

• Experience working with children and families.
• Must successfully pass a physical examination and have a current T.B. clearance, pertussis, measles and influenza vaccinations.
• Adult and Pediatric CPR/First Aid Certificate
• Must complete & pass a criminal background clearance through Community Care Licensing (DOJ/FBI/CAI).
• Must possess a CA driver’s license, and evidence of automobile insurance. (If applicable.)