Executive Assistant | Full-Time | McCormick Place Convention Center

Executive Assistant

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary

Oak View Group located at McCormick Place Convention Center has an immediate opening for an Executive Assistant. The Executive Assistant provides high-level administrative and clerical support to the Executive Leadership Team, which includes, Vice President, Associate Vice President and 14 Directors by managing daily office operations, coordination communications, maintaining records, and assisting with business and administrative functions. This role requires strong organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

This role pays an hourly rate of $42.00-$48.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until September 11, 2026.

About the Venue

McCormick Place Convention Center located in downtown Chicago is the largest and most flexible convention center in North America. With over 2.6 million square feet of exhibition space, the campus proudly hosts some of the world's largest and most prestigious conventions, meetings, and trade shows, welcoming approximately 3 million visitors to Chicago every year.

Responsibilities

• Manage and prioritize incoming mail, correspondence, and communications.
• Prepare, compose, edit, and distribute routine correspondence, reports, invoices, and other documents.
• Maintain organized filing systems for correspondence, records, and confidential documents.
• Answer, screen, and direct telephone calls for the Vice President, coordinate conference calls as needed.
• Manage the Vice President't calendar, schedule appointments, and coordinate meetings.
• Welcome and assist visitors, directing them to the appropriate personnel or department.
• Arrange and coordinate travel itineraries, accommodations, and reservations.
• Conduct research and compile data for reports, presentations, and statistical analysis.
• Support the coordination of quarterly and annual client reports accurately and on schedule.
• Coordinate executive staff meetings and other organizational meetings, including preparing agendas, reserving meeting space, recording minutes, and distributing meeting documentation.
• Prepare copies of correspondence, reports, presentations and other printed materials.
• Manage outgoing communications, including mail, email, phone directories and event schedules.
• Order office supplies and coordinate maintenance and servicing of office equipment and facility related matters.
• Perform additional administrative and clerical duties as assigned.
• Liaison between the Executive Leadership Team and employees, clients, subcontractors and building management.
• Point of contact with building security for ID badges, swipe access, key distribution, parking and dock passes.
• Support the organization of management outings, luncheons, holiday parties, birthday/anniversary celebrations.
• Maintain food certifications, city and state licenses, and subcontractor agreements.

Qualifications

Education and Experience :

• High school diploma or GED required.
• 2 years of related administrative, secretarial, or executive support experience preferred.

Skills and Abilities:

• Typing proficiency of at least 55 words per minute.
• Proficiency in operating standard office equipment, including computers, calculators, fax machines, copiers, and multi-line telephone systems,
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Strong problem-solving and interpersonal skills.
• Professional customer service and public relations abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to use Microsoft applications such as Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.

Physical Demands:

• Remain seated for extended periods of time.
• Use hands and fingers to operate office equipment and handle documents.
• Communicate effectively by speaking and hearing, both in person and by telephone.
• Maintain close visual acuity for reviewing documents and operating computer equipment

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.