Procurement Manager

Job Title: Procurement Manager

(FLSA: Exempt)

Hourly Rate of Pay = $50 per hour for work completed.

Hours Worked: Part-Time on an as needed basis

Reports To: Assistant Superintendent of Finance/Chief Financial Officer

Job Objectives: Germantown Municipal School District’s Procurement Manager is a position that coordinates activities involved with procuring goods and services such as materials, equipment, tools, parts, supplies, construction, professional services, and advertising for the district as we make gains in becoming a 21st Century School District. This job is a part-time job that the district intends to utilize on an as needed basis and pay an hourly rate of $50 per hour for work completed. This job will be remote for the most part, although this person will be required to attend pre-bid meetings, bid openings, and review of proposals meetings in person.

Minimum Qualifications:

• Bachelor’s degree preferred, or Associates Degree with 1 to 3 years of experience.
• Knowledge of statutes and regulations applicable to Tennessee Public School Annotated Codes as they pertain to purchasing.
• Knowledge and experience in public purchasing and procurement processes highly preferred.
• Proficient in computer applications pertinent to support the position, including but not limited to Microsoft Word, Excel, Access, PowerPoint and accounting software.
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Responsibilities and Essential Functions:

• Determines method of procurement such as direct purchase, purchasing cooperatives, state contract, quotes, bid, request for proposals, request for qualifications, etc.
• Works in collaboration with the respective department head in preparing bids, RFP’s, and RFQ’s.
• Prepares all documents for bids, RFP’s, and/or RFQ’s.
• Attends pre-bid meetings to go over purchasing requirements with interested bidders, contractors, and/or other respondents.
• Issues all addendums related to a bid, RFP, and/or RFQ.
• Leads the bid opening process. Opens and reads aloud bids at public bid openings, ensuring all items that are required by state law and GMSD policy are read aloud.
• Prepares bid tabulations, committee rubrics, and/or other documents necessary for consideration of awarding a bid, RFP, and/or RFQ.
• Determines that statutory bid requirements are met.
• Leads the process in responding to any bid protest or challenge.
• Makes bid recommendations to the appropriate department head and/or the superintendent.
• Regularly attends trainings to ensure state law and GMSD policy are being met throughout the procurement process.
• Performs other tasks, duties and responsibilities as may be assigned by the Superintendent, or his designee.

Working Conditions:

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

Standard office and/or public school setting environment.

Performance Review:

Performance of this job will be evaluated annually in accordance with state law and provisions of the Board’s policy on evaluation of classified personnel.