Client Coordinator

Applications are invited from motivated professionals to join our team at ManpowerGroup, supporting UPS in the Louisville Metro area.

Location: 161 Outer Loop, Louisville, KY 40214

Work Environment: Onsite (working from a Manpower branch)

This opportunity is being offered as an initial 4-month contract, with the potential for extension based on business needs and performance.

Job Description:

The Client Coordinator is an integral part of the Client Dedicated Service team, focused on providing both the client and talent with a seamless and positive Manpower experience. This role supports the Manpower Service Delivery process by ensuring efficient management of tasks, including order receipt and processing, completion of I-9 verifications, talent management, and engagement, as well as client reporting and data reconciliation.

Making an Impact

The Client Coordinator plays a crucial role by overseeing four key areas: Talent Management & Engagement, Service Delivery, Customer Service & Relationship Building, and Administrative Support.

Your Typical Day and Other Key Details* A Day in the Life of a Client Coordinator:

As a Client Coordinator, your day begins by reviewing the client’s workforce needs and ensuring everything is in place for the talent starting that day. Your goal is to ensure a seamless and positive experience for both the client and the talent, with a strong emphasis on maintaining safety and compliance throughout the day.

Morning Preparations:

• Review New Orders & Staffing Needs: Check new client requests and ensure all necessary details are recorded. This includes verifying talent assignments and ensuring compliance with the client’s specific requirements.

• Safety Briefing: Before talent arrives, ensure all safety protocols for the day are in place. Review safety materials, confirm that safety equipment is available where applicable, and ensure that all talents are informed of any necessary safety training or updates.

• Prepare for Onboarding: Ensure all necessary documentation (I-9 forms, identification, etc.) is ready for new talent onboarding. Review schedules and department assignments to make the first day as smooth as possible.

Welcoming Talent:

• Meet & Greet: You are the first point of contact for the new talent when they arrive. Greet them warmly, verify their documents, and guide them through the department.

• Safety & Site Orientation: As part of the onboarding process, deliver a brief safety orientation. This includes reviewing site-specific safety procedures, emergency exits, and proper equipment use. Ensure that all talents are aware of their safety responsibilities.

• Onboarding & Acclimation: Accompany talent to their respective departments, introduce them to key personnel, and ensure they are comfortable with their new environment. This might include showing them where to find safety equipment or outlining the protocols for reporting hazards.

Midday Client and Talent Engagement:

• Check-In with Talent: Once talent is settled, follow up to make sure their first hours are going smoothly. Ask if they have any questions or concerns, particularly about safety or their tasks.

• Client Communication: Provide the client with updates on talent performance and attendance. Address any immediate needs or issues raised by the client, ensuring their expectations are met.

• Safety Check: Conduct a mid-shift safety check to ensure that all procedures are being followed by the talent. This includes verifying the use of personal protective equipment (PPE), adherence to site-specific rules, and making sure no hazards have been introduced.

Service Delivery & Reporting:

• Data Entry & Reporting: Throughout the day, ensure that all data related to talent and client performance is accurately captured. This includes monitoring accurate recording of time entry, tracking attendance, and managing payroll and invoicing processes. Additionally, safety reports and feedback from both talent and clients must be logged to maintain comprehensive and up-to-date records.

• Client Reporting: Prepare and send client-specific reports, ensuring the data is reconciled and accurate. This often involves cross-referencing talent timesheets and ensuring that hours, rates, and other details align with the client’s expectations.

• Order Management: Process any additional client orders and ensure talent is assigned accordingly.

Talent Engagement & Support:

• Talent Check-Out: At the end of the day or shift, check in with talent as they leave. Ask about their experience and provide any necessary support. Address any issues, such as performance concerns or safety violations, and document these as needed.

• Performance & Safety Feedback: Review any performance metrics or safety concerns with talent before they leave for the day, ensuring a continuous feedback loop for improvement.

End-of-Day Wrap-Up:

• Administrative Tasks: Finalize any outstanding administrative duties, including filing safety reports, correcting the time clock, validating reports, and preparing for the next day.

• Safety Reporting: Review any safety incidents or near-misses reported during the day and document them. Collaborate with the safety team or Site Manager to ensure any issues are resolved and preventable hazards are addressed.

• Client & Talent Updates: Provide final updates to clients on the day’s activities, including any safety issues or performance highlights. Ensure all data is reconciled and ready for the next day.

Throughout the day, the Client Coordinator remains focused on delivering excellent service, while maintaining a proactive approach to safety, talent and client relationships, and reporting. Whether through onboarding, ensuring compliance, or communicating with clients, every action is designed to support both talent and client success in a safe and efficient manner.

Key Highlights :

Location: 161 Outer Loop, Louisville, KY 40214

Work Environment: Onsite

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Qualifications - External

Required

• Experience: 1+ years in administrative, customer service, retail, sales, and/or another fast-paced environment

• Education: High School diploma or equivalent

• Technical: Proficient in Digital Literacy: Desktop (e.g., MS word, Workforce Management Systems, Excel and Outlook)

Nice to Have

• Experience in talent onboarding, management, and payroll processes.

• Knowledge of I-9 verification and legal compliance related to workforce management.

• Customer service orientation with a focus on developing and retaining business relationships.

• Education: Bachelor’s degree

• Experience: Previous experience in recruiting or workforce solutions

ManpowerGroup is proud to be an equal opportunity affirmative action workplace. We celebrate diversity and are committed to providing an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, citizenship, marital status, pregnancy (including childbirth, lactation and related medical conditions), age, gender, gender identity or expression, sexual orientation, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status.

A strong commitment is made by each employee and is necessary to ensure equal employment opportunity for all. ManpowerGroup is an inclusive workplace that will recruit, hire, train, and promote persons of all job titles, and ensure all other personnel actions are administered without regard to non-merit-based characteristics of individuals.

Reasonable accommodation during the interview process can be provided. Contact View email address on click.appcast.io for assistance.