Federal Project Administrator

Federal Project Administrator Join our Charlotte, NC office as a Federal Project Administrator. The role provides high‑level administrative and Federal compliance focused project support, ensuring projects are well organized, accessible, and aligned with Federal requirements. Location United States – North Carolina – Charlotte Schedule Full‑time Employee Status Regular Responsibilities Federal Project & Compliance Support Provide administrative support for Federal projects across planning, design, and construction phases Support adherence to Federal requirements related to documentation, security, and information handling Maintain awareness of Federal compliance requirements impacting project administration Serve as a knowledgeable resource for Controlled Unclassified Information (CUI) including proper handling, storage, transmission, tracking required training and access documentation, and assisting teams with compliance readiness Project Information & Document Management Establish and maintain project records in Newforma to ensure accurate document control and tracking Track and organize RFIs, submittals, change orders, applications for payment, field reports, schedules, and closeout documentation Prepare project file structures and support transitions from pursuit to active delivery Maintain secure, organized electronic and paper project files and archive closed projects in accordance with Federal and HDR requirements Project Management Support Assist Project Managers with project setup, coordination, and ongoing administrative needs Support development and maintenance of project work plans, staffing metrics, and status tracking Generate and maintain project tracking tools, logs, and reports Assist with basic budgeting support, including tracking, data entry, and reporting Meetings, Coordination & Communication Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes Track action items and follow up to support timely completion Process base, site, and camera access requests and maintain related documentation Support site visits by coordinating logistics and distributing reports Writing, Editing & Presentation Support Prepare, edit, and format professional correspondence, reports, presentations, and project documentation Proofread materials for clarity, accuracy, grammar, and formatting Assist with resumes, project descriptions, and other standard Federal project materials Ensure documents align with HDR and client formatting standards Qualifications Required Minimum of 5 years of related experience Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Attitude and commitment to participating in an employee‑owned culture U.S. citizenship required Preferred 5 years of experience supporting Federal projects in an administrative or project support capacity Working knowledge of Federal project environments and administrative requirements Strong understanding of Federal compliance expectations, including CUI fundamentals Proven ability to manage multiple projects with minimal direction Strong organizational, follow‑through, and communication skills Prior experience in a Federal Project Administrator or Project Coordinator role Experience with Newforma, Bluebeam Revu, SpecsIntact, SharePoint, Microsoft Project or Primavera P6 Familiarity with base access processes, site coordination, and Federal documentation standards Comfort working in a highly collaborative, multi‑project environment; local candidates preferred EEO Statement HDR is an equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. HDR is also a veteran and disability respectful employer. All positions are open to applicants without citizenship restrictions, however U.S. citizenship is required for this role. #J-18808-Ljbffr