Information Technology Project Coordinator

Title: IT Project Coordinator

Location: Miami, FL (4x a week onsite)

(70% US/Miami based, 30% Italy/France for 2-4 weeks at a time)

WILL BE LIVING ON A CRUISE SHIP!

2 Round Interview Process

Pay Rate: 30-36/hr (totally depends on years of experience, skillset alignment)

W2 (no 1099 or sponsorship available)

MUST SPEAK ITALIAN!!!! (YOU WILL BE REJECTED IF YOU ARE NOT FLUENT)

Position Overview

We are seeking a highly organized, proactive Project Coordinator to support large-scale cruise ship buildout and refurbishment projects. This is a hands-on role supporting a Project Manager and helping ensure projects remain organized, on schedule, and moving toward successful delivery.

This opportunity is ideal for someone who enjoys working in fast-moving environments, takes ownership without needing constant direction, and is excited by international travel. During active projects, you will travel to Italy and France for approximately 2–4 weeks at a time , living aboard a cruise ship while construction or refurbishment work is underway.

The environment is highly collaborative and unique. You will work alongside project teams, technical resources, vendors, and other stakeholders to keep activities coordinated and resolve issues as they arise.

Key Responsibilities

• Serve as the Project Manager's right hand throughout cruise ship buildout and refurbishment projects.
• Coordinate day-to-day project activities and help ensure teams remain aligned on priorities, deliverables, and deadlines.
• Facilitate Scrum calls, project meetings, status updates, and follow-up activities.
• Manage and maintain Jira boards , including tasks, assignments, project status, and outstanding action items.
• Track project milestones, dependencies, risks, and deliverables to ensure work stays on schedule.
• Coordinate and track inventory, equipment, and other project materials to ensure required items are delivered when needed.
• Communicate with cross-functional and international teams to resolve roadblocks and maintain project momentum.
• Maintain organized project documentation, reporting, schedules, and status information.
• Identify potential issues early and work collaboratively with the Project Manager and project team to find solutions.
• Remain flexible and willing to step outside traditional responsibilities when necessary to help the team deliver.

Required Qualifications

• Fluent professional communication skills in both English and Italian.
• Comfortable traveling internationally to Italy and France for 2–4 weeks at a time
• Comfortable living and working aboard a cruise ship during active buildout or refurbishment periods.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and moving pieces simultaneously.
• Experience with project coordination, project management, implementation, operations, or a similar environment.
• Experience using Jira or a comparable project/task management platform.
• Comfortable facilitating meetings, tracking action items, and holding stakeholders accountable for deliverables.
• Basic understanding of technology and the ability to work effectively with technical teams.
• Strong communication, follow-through, and problem-solving skills.
• Self-starter mentality with the willingness to roll up your sleeves and take ownership of whatever needs to get done.

Preferred Qualifications

• Experience supporting Agile or Scrum-based projects.
• Previous experience supporting technology implementations, deployments, construction, hospitality, maritime, or other operational projects.
• Experience coordinating inventory, equipment, logistics, vendors, or physical project deliverables.
• Experience working with international or geographically distributed teams.
• Previous cruise line, shipyard, hospitality, construction, or refurbishment experience is helpful.

Ideal Candidate

The strongest candidate will be someone who is organized, adaptable, resourceful, and comfortable operating with autonomy . They should enjoy being close to the action and solving problems rather than waiting for someone else to provide direction.

This is a unique opportunity for someone who enjoys travel and wants exposure to complex international projects. The role offers the chance to work directly alongside project leadership while seeing cruise ship construction and refurbishment projects come together firsthand.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law