Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to join our team in Seattle, Washington in a contract-to-permanent capacity. This role will oversee day-to-day accounting operations, support project billing and payroll activities, and help maintain accurate financial records across the business. The ideal candidate brings strong bookkeeping experience, sound judgment, and the ability to manage deadlines while supporting reporting, compliance, and administrative operations.

Responsibilities:
• Manage day-to-day bookkeeping activities, including accounts payable, accounts receivable, and general ledger maintenance within QuickBooks or a comparable accounting platform.
• Reconcile bank accounts, credit cards, and other financial records on a regular basis, researching discrepancies and ensuring accurate reporting.
• Coordinate payment processing through checks, electronic transfers, and other methods while maintaining organized vendor schedules and timely disbursements.
• Produce financial statements and internal reports such as profit and loss summaries, balance sheets, cash flow updates, variance reviews, and project-level cost tracking.
• Oversee billing for projects by preparing invoices, monitoring retainage, following up on outstanding receivables, and supporting submissions through client-required billing portals.
• Support monthly, quarterly, and year-end close activities while partnering with external accounting and tax advisors to meet reporting and filing deadlines.
• Process payroll for a small employee population, maintain timekeeping records, and assist with payroll tax filings, onboarding coordination, and employee file administration.
• Track licensing, insurance, compliance renewals, and related business records, including subcontractor documentation, lien waiver administration, and public works or certified payroll requirements.
• Help improve administrative and financial procedures by documenting workflows, maintaining organized records, and identifying opportunities to streamline operations as business needs evolve.• Demonstrated experience in bookkeeping with hands-on responsibility for accounts payable, accounts receivable, and bank reconciliations.
• Proficiency with QuickBooks and comfort working in accounting systems used for general ledger management and financial reporting.
• Working knowledge of payroll processing, routine tax filings, and core bookkeeping controls.
• Ability to prepare accurate financial reports and support month-end and year-end close activities.
• Experience handling invoicing, collections, and payment tracking in a project-based or service-oriented environment.
• Strong organizational skills with the ability to manage multiple priorities, maintain accuracy, and meet deadlines independently.
• Familiarity with Washington state compliance requirements related to taxes, licensing, or payroll is preferred.