Accounts Payable/Receivable Clerk

Accounts Payable Clerk

We are a leading provider of propane services, dedicated to delivering high-quality propane products and exceptional customer service to residential, commercial, and industrial clients. As a growing company in a dynamic industry, we are seeking a highly skilled and detail-oriented Accounts Payable Clerk to join our finance team.

Job Overview

The AP Clerk will oversee the company's accounts payable functions, ensuring accurate and timely processing of all payments, maintaining vendor relationships, and supporting financial reporting. The ideal candidate will have strong experience in accounts payable, leadership skills, and knowledge of accounting software, with a keen eye for detail and a commitment to financial accuracy.

Key Responsibilities

• Manage Accounts Payable Process: Supervise and oversee the timely and accurate processing of vendor invoices, purchase orders, and payment requests in accordance with company policies and procedures.
• Vendor Management: Develop and maintain strong working relationships with vendors to resolve discrepancies, address inquiries, and negotiate payment terms when necessary.
• Invoice Review & Approval: Review and approve invoices for accuracy, ensuring proper coding and approval before processing.
• Payment Processing: Oversee weekly payment runs, including checks, ACH, and credit card payments, ensuring timely and accurate disbursements to vendors.
• Financial Reporting: Assist with month-end and year-end closing activities, including reconciliation of accounts payable reports and the preparation of financial statements.
• Compliance & Audit: Ensure compliance with internal controls, company policies, and relevant regulations. Assist with external audits and provide necessary documentation.
• Process Improvement: Continuously assess and recommend improvements to the accounts payable process to enhance efficiency and accuracy.
• Problem Resolution: Address and resolve any issues or disputes related to accounts payable transactions, ensuring minimal disruption to operations.
• Will be responsible for processing company's incoming funds.
• Maintain accurate records and consistent collections, ensuring healthy cash flow, a crucial piece of the company's liquidity profile.
• Build customer relations and manage dispute resolution related to timing discrepancies, refunds, or other adjustments.

Requirements

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field (required).
• Minimum of 5 years of experience in accounts payable, with at least 2 years in a managerial or supervisory role.
• Experience within the propane, energy, or utilities industry is a plus.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP) and Microsoft Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and ability to meet deadlines.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.