Facilities Coordinator

Facilities Coordinator-JLL

As a Facilities Coordinator at JLL, you'll provide essential facility management services that keep workplace operations running smoothly and efficiently. This role positions you as a key liaison between clients, vendors, and internal teams, ensuring seamless coordination of daily facility activities and administrative functions. You'll support the facilities management team with everything from procurement and vendor coordination to budget tracking and service contract management, while also handling the practical, hands-on aspects of workplace operations. At JLL, we are collectively shaping a brighter way for our clients, ourselves and our fellow employees, and this role gives you the opportunity to directly impact workplace experiences through proactive facility oversight. Your attention to detail and customer-focused approach will be critical as you monitor office operations, manage parking logistics, coordinate maintenance activities, and respond to evolving facility needs.

What Your Day-To-Day Will Look Like:

Monitor facility operations continuously and serve as the primary point of contact for clients, visitors, vendors, and service providers to ensure minimal disruption to the workplace

Manage parking operations including permit coordination, space assignments, and resolving parking-related issues for building occupants

Process and track facility-related tickets through technology portals, ensuring timely resolution and appropriate follow-up with customers

Coordinate procurement activities with finance teams, including issuing purchase orders, managing bid requests, and overseeing service and construction contracts

Provide hands-on support for workplace needs including event setups, furniture moves, space reconfigurations, and other physical coordination tasks

Process accounts payable and accounts receivable, assist with budget requests and analysis, and research and report on budget variances

Utilize facility management technology portals and systems to manage work orders, track vendor performance, and maintain accurate operational records

Required Qualifications:

High school diploma or equivalent

2+ years of experience in facility administration, property management, or related operations role

Superior customer service skills with the ability to maintain professionalism in stressful situations and respond effectively to diverse facility needs

Strong computer skills with proficiency in Microsoft Office Suite (especially Excel), facility management portals, and technology platforms

Proven ability to manage multiple administrative and operational tasks simultaneously, including financial processes and physical coordination work

Excellent written, verbal, and interpersonal communication skills with a collaborative working style and willingness to provide hands-on support where needed

Preferred Qualifications:

Associate's or Bachelor's degree in facilities management, business administration, or related field

Experience working in corporate office environments or commercial real estate settings

Knowledge of procurement processes, purchase order systems, and working with finance departments

Familiarity with ticketing systems, CMMS platforms, and facility management technology tools

Location: Chicago, IL

Schedule: M-F 8AM-5PM

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

50,300.00 55,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

On-site Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay