LEGAL ASSISTANT II

Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: Requisition No:880840 Agency: Office of the Attorney General Working Title: LEGAL ASSISTANT II - 41000171 Our Organization and Mission The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States. Position Summary This Legal Assistant II position is in the Office of the Attorney General within the Antitrust Enforcement Unit in Tallahassee, Florida. Pay $43,055.22 Annually Qualifications Two (2) years of secretarial/clerical experience; AND A high school diploma or equivalency. A completed year of education can substitute on a year for year basis for required work experience. Preference will be given to candidates with experience working in a legal office. The Work You Will Do Assist attorneys in the preparation and the processing of responses to investigative subpoenas, formal discovery and other materials, legal documents and pleadings, verifying compliance with courts’ requirements, applicable court rules, and time requirements; perform data entry; compile and prepare attorneys(s) hours for billing purposes. Assist the legal team with all phases of legal and legislative matters, including conducting factual and legal research and reviewing documents. Assist the Senior Management Analyst II with tracking, disbursing and collecting information related to the distribution of settlement funds in Opioid litigation and related matters and settlements by the Antitrust Division. Communicates accurate settlement information to the subdivisions, and response to inquiries from the subdivisions. Updates the settlement databases with accurate information Maintains the Antitrust Division cases database, including updating information, opening new cases and closing cases at the direction of the Director. Process travel authorizations for attorneys, research economist and investigators. Make travel arrangements for attorneys, research economist and investigator which include airline, hotel, and rental car reservations; upon return compute the amount of per diem and expense reimbursement due, prepare expense vouchers for a transmittal to finance section for payment, and maintain each attorney’s travel and expense files. Maintain attorneys’ current case files, docketing, filing, indexing, incoming and outgoing court documents, organizing files and related research, discovery, witnesses, exhibits, etc. for the purpose of assisting attorneys in pending investigations and litigation. Compose routine correspondence not requiring a legal conclusion in response to requests from the public for assistance, information or materials; compose correspondence of transmittal of legal pleadings to courts; letters transmitting copies of opinions, other correspondence, pleadings; transmitting invoices to various agencies for payment, and inter-office memoranda. Screen telephone calls for attorneys, as required, and communicate, by telephone or in person, with other officials, attorneys, the public, the staff, and staff members of other agencies on behalf of supervising attorneys and investigators. This involves greeting visitors to the office, transmitting messages, responding to requests for data, copies of pleadings and briefs, copies of laws and other materials referring telephone calls to appropriate staff members; place calls to court officials and others to ascertain status of cases, etc. Prepare closed files for archiving utilizing OAG guidelines. Trains and oversees other support staff on OAG archiving guidelines. Retrieve and process Division mail. Make arrangements for court hearings, depositions, and investigative statements, coordinating with opposing counsel and/or his or her office or the court to obtain dates and locations for hearing, deposition, or statement. Obtain the services of an available court reporter to attend hearings, depositions, or investigative statements, preparing the contractual paperwork, forwarding the contract with instructions for execution, preparing the civil investigative demands, subpoenas, notices of deposition, etc. Tracks correspondence and administrative rule notices received by the Division to ensure deadlines are maintained and that correspondence and administrative rule notices are forwarded to appropriate recipients in a timely manner. Reads and responds to correspondence. Reviews and prepares agenda materials. Maintains various databases, coordinates meetings and/or conferences. Provides administrative support to Director and Senior Management Analyst II by answering phones, maintaining files, typing correspondence, and other office support functions as assigned. Completes additional office support functions as assigned timely and accurately. Maintains a current working knowledge of computer software used within the demands of this position. Compiles case attorney fees and expenses for petitions for reimbursement of fees and costs. Prepares quarterly attorney time reports for the Director. Returns documents to producing parties pursuant to Florida Statutes Chapter 542 or court protective order requiring the return of discovery materials. Maintains and tracks the return of documents. Performs all other duties as required. This position may require extended hours and/or travel outside of the worksite for the completion of special projects. Specific task assignments will be related to the examples listed above and may vary based on the tasks applicable to the assigned Unit . The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits. Nine paid holidaysand onePersonal Holiday each year. State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. Retirement plan options, including employer contributions (For more information, please click Flexible Spending Accounts Tuition waivers. And more! For a more complete list of benefits, visit CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S. E-VERIFY STATEMENT The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify).E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9). PERSONS WITH DISABILITY/ADA STATEMENT The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at View phone number on click.appcast.io. If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation. REMINDERS Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: // If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the requiredwaiting period, your retirement may be voided, and you may haveto repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide an accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr