Procurement Director

Procurement DirectorThe Procurement Director is responsible for directing and managing all procurement functions for the University. This position holds delegated procurement authority from the Wisconsin Department of Administration (DOA) and the University of Wisconsin System Administration (UWSA). Additional responsibilities include administering institutional purchasing programs and managing the day-to-day operations of the procurement team. The Procurement Director reports to the Controller.This position represents the University of Wisconsin-La Crosse (University) to the Wisconsin DOA, University of Wisconsin System Administration (UWSA), and vendors for procurement matters. The Procurement Director develops procedures related to competitive solicitations, negotiations, and other procurement activities and is responsible for evaluating and implementing operational changes to improve the effectiveness of the procurement function.The Procurement Director will need to develop knowledge of DOA policies and procedures, Wisconsin state statutes, the Wisconsin Administrative Code (WAC), the Uniform Commercial Code (UCC), and federal regulations related to procurement. This position will also need to develop a strong understanding of policies and procedures established by the UW System Board of Regents, UWSA, and the University. Work is performed under general supervision, but it is expected that the Procurement Director will progress to independent work after gaining experience in the role.Physical DemandsAbility to sit for extended periods.Working conditions and environmentMinimal travel needed will include attendance at UW System Procurement meetings and professional development opportunities that may require an overnight stay.Ability to work extended hours as needed.The review of applications starts on August 28, 2026. Applications received on or before August 28, 2026 are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus.UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at View phone number on click.appcast.io.Key Job Responsibilities:Procurement ActivitiesProvide leadership and oversight for all procurement activities of the University to ensure purchasing and printing conform with policies and procedures established by DOA, UWSA, and the University, as well as Wisconsin state statutes, the WAC, and the UCC.Maintain procurement authority delegation from DOA and UWSA.Provide oversight of procurement sub-delegation to Facilities Management.Serve as the liaison between the University, DOA, UWSA, and the vendor community on procurement matters.Participate in UW System procurement conferences and meetings.Develop university procedures in accordance with state procurement policies related to competitive solicitations, negotiations, and other purchasing activities.Evaluate procurement processes for efficiency and implement new procedures as required.Authorize purchase requisitions and supervise the preparation and issuance of purchase orders.Review and approve contracts, purchase orders, and other procurement documents.Oversee the procurement of university printing services.Serve as the campus purchasing and sourcing expert, and communicate policies, procedures, and processes to campus stakeholders.Develop, maintain, and update procedures for the accountability of campus procurement programs.Perform budget verification for the purchase of products and services.Prepare cost-benefit analyses (CBAs) for complex procurement requests.Develop and maintain strong vendor relationships to enhance contract compliance, vendor responsiveness, fair and equitable pricing, and amicable dispute resolution.Initiate and manage requests for information (RFIs), simplified bids, official sealed bids, requests for bids (RFBs), requests for purchasing authority (RPAs), procurement plans, and requests for proposal (RFPs).Submit procurement documents to the Wisconsin Bureau of Procurement VendorNet System.Complete waivers of competitive bid and manage the non-competitive negotiation process.Ensure procurement plans are in place for university contractual services and agreements that will be expiring within the next fiscal yearEnsure completion of university maintenance agreement renewals before the agreements expire.Provide adequate training, development, and supervision of individuals with delegated purchasing authority.Develop and implement processes for non-compliant procurement transaction activity.Provide campus oversight and direction for the procurement system.University ResourceCommunicate updates to processes related to procurement to the campus community, including the maintenance of web pages and publications.Develop and conduct workshops and training for campus departments to communicate purchasing processes and ensure compliance with policies.Assist and advise in areas requiring special procurement procedures and statutory requirements such as licensed or restricted commodities, priorities, sealed-bid transactions, and RFPs.Advise faculty, staff, and committees on interpreting and applying state statutes and procurement policies, product availability, and appropriateness.Engage in planning with campus departments to purchase required goods and services.Staff SupervisionHire, train, supervise, and evaluate procurement staff.Assign and monitor workload for quality and timeliness of completion and implement changes as needed.Maintain and improve business processes, procedures, and policies that enable the optimal performance of procurement staff to provide outstanding customer service.Prepare and set standards for performance expectations. Monitor employee progress and provide mentoring, training, and performance feedback.Address and resolve staff conflicts to maintain a professional environment.Administer corrective discipline where applicable to ensure work rules are met.Establish work schedules, including the approval of leave requests.Plan and evaluate department activities by holding regular staff meetings to keep staff up-to-date on relevant information.Assist the ControllerIdentify automation opportunities to provide efficient, accurate, and cost-effective business processes for the university.Assist the Controller with preparing campus financial reports required by UWSA for inclusion in the University of Wisconsin Annual Financial Report.Assist in developing the institutional internal control plan.Represent the university in audits conducted by UWSA, the Legislative Audit Bureau (LAB), or other external agencies.Support internal and external audits, including implementing recommendations related to procurement.Complete special projects and other duties as assigned by the Controller.ReportingPrepare reports to satisfy federal, state, UWSA, and University requirements.Develop financial and special ad-hoc reports for management, campus stakeholders, UWSA, and others as requested.Maintain proper and sufficient records of transactions, as defined in DOA policies and proceduresPromote, monitor, and report on the Minority Business Enterprise program working towards meeting the minority business program goals.Department:Business ServicesCompensation:$95,000 / YearRequired Qualifications:A bachelor's degree from an accredited institution or equivalent experience.Five years of experience with increasing responsibility in business operations, including accounting, finance, procurement, contracting, or a related area.Ability to communicate professionally and effectively in written and oral forms.Ability to effectively use the Microsoft Office suite.Ability to prioritize tasks and manage time effectively.Ability to handle time-sensitive and confidential information.Excellent organizational skills.Demonstrated ability to provide exceptional customer service.Ability to interact respectfully with people from diverse socioeconomic cultural and ethnic backgrounds.Ability to interact effectively with students, faculty, and staff, and work with the supervising staff at all levels to maintain an effective team.Preferred Qualifications:Three years of experience in procurement, including solicitation and bidding, vendor contracting, and supply management and analysis.Knowledge of and ability to interpret state and university purchasing rules, regulations, and procedures, including a thorough understanding of State of Wisconsin procurement guidelines and Chapter 16 and Chapter 36