Administrative Assistant

Job Description

Job Description

Position Title: Administrative Assistant
Department: Buying office
Reports to: Buyer
Category: Non-Exempt
Location: Valley Stream, NY

Position summary:

Provides advanced administrative support to our LTC (Liquor, Tobacco & Confection) department

Responsibilities:

• Serves to facilitate any general administrative related issues for the LTC department
• Develops and maintains the required Excel based reports (ex: inventory, allocations, transfer orders, other relative to the business.)
• Executes special projects and performs other department related functions as required or directed.
• Full ownership of, discretion, and use of independent judgment with respect to all data entry responsibilities as they pertain to purchase orders, POS, price changes and daily sales information.
• Acts as liaison between buying line and store line for all store visits
• Cross-referencing invoices to POs as received
• Exercises independent initiative to ask questions and effect changes.
• Communicate effectively and professionally as needed with vendors (ex: tester requests, pricing/availability reports)
• Responsible for sku maintenance, with direction from buyers, to include updating product description, cost and retail.
• Promotional support – setting up promotions in system and run performance reports monthly.
• Works with Buyers to determine changes to store allocations (min/max) and transfers product with buyer’s approval.
• Assists Buying teams with store openings
• Participates in assortment review meetings with Buyer(s) and vendor(s), assisting and making suggestions.

Experience and Education:

• Minimum of 1 year supporting a department or a team within administrative/clerical role required.
• Proficiency in MS Word, MS Power Point and Excel (Pivot Table, V lookup).
• Strong organizational skills, attention to detail and ability to meet deadlines.
• Strong written and verbal communication skills.

We Offer:

• Full Time 40 hours/week.
• Benefits: Medical, Dental, 401K
• Merchandise Discounts
• Paid time off and vacations
• Great work environment

To ensure that we continue to hire competent, ethical and trustworthy individuals, all candidates will be required to complete a thorough background check prior to receiving any final offer of employment from International Shoppes.*We are an Equal Employment Opportunity Employer