Administrative Assistant

Job Description

Job Description

National construction company seeks an administrative assistant to provide assistance to the Louisville Logistics Manager. This primarily includes payroll assistance, maintenance and organization of documents, AP coordination, and job costing support. Indirect duties consist of assisting the Logistic Manager with manpower, equipment, and material allocation.

Please note that the actual office is in Floyds Knobs, Indiana. This position is 100% in person, but offers some flexibility with hours. We offer an excellent compensation and benefits package, including medical, 401K, life insurance and paid time off. 

Responsibilities
Payroll
• Collect weekly timesheets from superintendents.
• Accurately input employee hours, per diem, and travel information into timesheets for
processing.
• Obtain rate and benefit packages from local unions when needed.
• Submit weekly payroll reports to the Logistics Manager for review in a timely manner.
Maintain Job Safety Documentation
• Ensure each job site has a safety binder and a job-specific binder.
• Keep the safety binder updated with the required documentation.
• Issue new safety documents as necessary.
• Retain and file safety paperwork received from job sites.
Accounts Payable
• Review and allocate vendor invoices to appropriate projects.
• Ensure vendor invoices align with quoted prices.
• Verify and assign credit card statements to respective projects.

Required skills
• Exceptional organization skills
o Electronic and physical record keeping/filing maintenance.
o Electronic and physical schedules maintenance.
• Should be proficient with Microsoft Office Suite.
• Required to be self-motivated and capable of being productive without constant oversight.
• Attention to detail is critical.
• Works well within a team and committed to getting the job done.

 

\nCompany Description

The firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!

Company Description

The firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!