Construction Bookkeeper

Job Description

Job Description

We are seeking an experienced, detail-oriented Bookkeeper with Construction industry experience to join our team in Greenwich, Connecticut. The ideal candidate will have hands-on experience with construction accounting and a solid understanding of the financial processes unique to the construction industry, including AIA billing, job costing, subcontractor payments, and project-related financial reporting.

This individual will work closely with management, project managers, and the Finance Department to support the company's day-to-day accounting operations and help ensure accurate financial records across multiple construction projects. The successful candidate will be highly organized, dependable, and proactive, with the ability to manage multiple priorities, meet deadlines, and maintain accurate records in a fast-paced, project-driven environment.

Key Responsibilities

• Prepare, review, and submit AIA billing applications, including G702 and G703 continuation sheets.
• Prepare and track monthly progress billings, schedule of values, change orders, retainage, and other project-related invoices.
• Monitor accounts receivable and follow up on outstanding customer payments and billing discrepancies.
• Review subcontractor and vendor invoices for accuracy, proper coding, and appropriate project allocation.
• Track subcontractor payment applications, lien waivers, certificates of insurance, and other required supporting documentation.
• Assist with compliance requirements related to owner contracts and subcontractor agreements.
• Maintain accurate records of project costs, billings, collections, and contract balances.
• Process vendor and subcontractor invoices in a timely and accurate manner.
• Match invoices to purchase orders, subcontract agreements, and approved project documentation when applicable.
• Code expenses to the appropriate general ledger accounts, jobs, and cost codes.
• Prepare payments and assist with monitoring payment schedules.
• Record customer payments, apply cash receipts, and reconcile customer accounts.
• Monitor accounts payable and receivable aging reports and communicate issues to management.
• Maintain job cost records and allocate costs to the appropriate projects and cost codes.
• Track labor, materials, subcontractor costs, equipment, and other project expenses.
• Compare actual costs against budgets and contract values and identify discrepancies.
• Assist project managers with cost reports, budget tracking, and work-in-progress (WIP) schedules.
• Track committed costs, change orders, retainage, and remaining contract balances.
• Help ensure project financial information is current and accurate.
• Maintain the general ledger and accurate financial records.
• Perform bank, credit card, vendor, and balance sheet reconciliations.
• Assist with month-end and year-end closing activities.
• Maintain organized digital and physical accounting files.
• Support the preparation of financial reports for management and the external CPA.
• Assist with other accounting and administrative duties as needed.

If interested, please email your resume directly to View email address on ziprecruiter.com(.com)

Qualifications & Experience

• Previous bookkeeping or accounting experience within the construction industry is required.
• Demonstrated experience preparing and managing AIA billing.
• Strong understanding of construction accounting practices, including job costing, progress billing, retainage, and change orders.
• Experience with subcontractor billing, lien waivers, and construction-related payment documentation.
• Familiarity with accounts payable, accounts receivable, general ledger entries, and account reconciliations.
• Experience with construction accounting software such as Sage 100 Contractor, Sage 300 CRE, QuickBooks, Foundation, or similar platforms is preferred.
• Proficiency in Microsoft Excel and general accounting systems.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent communication skills and the ability to work effectively with project managers, vendors, subcontractors, and company leadership.
• High level of integrity, accountability, and discretion when handling confidential financial information.

The Ideal Candidate

The ideal candidate understands that construction bookkeeping involves more than standard accounts payable and receivable. They are familiar with the billing cycles, documentation requirements, and financial controls necessary to keep construction projects organized and financially on track. This person is dependable, hardworking, proactive, and comfortable taking ownership of responsibilities. They can identify discrepancies, follow up on missing information, maintain accurate project records, and communicate effectively with both office personnel and field operations. We are looking for someone who takes pride in their work, meets deadlines consistently, and can become a trusted resource for the company's accounting and project management teams.

If interested, please email your resume directly to View email address on ziprecruiter.com(.com)