Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support the daily operations of a medical office building in Newport Beach, California. This contract opportunity with permanent potential is ideal for someone who can balance tenant service, property coordination, and financial administration while helping maintain a safe, organized, and professionally managed environment. The person in this role will work closely with property leadership to keep building operations running smoothly and aligned with ownership objectives.

Responsibilities:
• Support day-to-day building operations by coordinating administrative activities, tracking service needs, and helping ensure the property is maintained to a high standard.
• Serve as a point of contact for tenants by responding to questions, addressing concerns promptly, and helping create a positive occupancy experience.
• Assist with maintenance coordination by monitoring work orders, following up with vendors, and helping ensure repairs and building services are completed on time.
• Oversee contract-related administrative tasks, including organizing vendor documentation, confirming service schedules, and maintaining accurate records.
• Prepare operational and statistical reports that help property leadership monitor performance, occupancy matters, and service trends.
• Handle accounts payable and accounts receivable activities, including invoice processing, billing support, payment tracking, and record reconciliation.
• Contribute to budgeting and financial oversight by updating property records, assisting with expense tracking, and supporting routine financial reviews.
• Use Yardi and related management systems to maintain property data, process financial transactions, and support reporting requirements.• Experience in property administration, assistant property management, or a similar role supporting commercial or medical office properties.
• Working knowledge of accounts payable, accounts receivable, billing, and general accounting support functions.
• Proficiency with Yardi Voyager and other accounting or property management software systems.
• Ability to manage multiple priorities in a fully onsite, Monday through Friday work environment.
• Strong communication skills with the ability to interact professionally with tenants, vendors, and internal stakeholders.
• Comfort preparing reports, maintaining organized documentation, and supporting budget-related processes.
• Attention to detail and follow-through in handling financial records, vendor coordination, and operational tasks.