Talent Acquisition Coordinator

Job Description

BioPhase Solutions specializes in recruiting top talented professionals for West Coast Life Sciences communities. We are currently looking for a HYBRID Contract-to-Hire (6mo to potential hire) Talent Acquisition/Recruiting Coordinator to work for a leading Seattle area biotech company.

*Must be local to Seattle, WA and willing to work hybrid 1-2 days/week onsite.

Responsibilities

• Coordinate phone screens, virtual interviews, and onsite interviews across candidates, recruiters, hiring managers, and interview teams

• Create interview schedules and support interview activities from initial coordination through completion

• Communicate scheduling details, changes, and next steps clearly and promptly

• Post approved job openings across appropriate recruiting channels

• Prepare, route, and track offer letters through signature

• Support preemployment and onboarding activities for incoming employees

• Coordinate candidate travel and new hire relocation when needed

• Serve as an initial point of contact for routine candidate questions involving interviews, travel, relocation, and onboarding

• Maintain accurate candidate records, documents, and workflows within the applicant tracking system

• Gather job descriptions, approvals, and supporting information for new recruitment requests

• Support recruiting projects involving system administration, training, outreach, career events, and employer branding

• Maintain recruiting trackers, shared documents, and SharePoint materials

• Troubleshoot routine scheduling, document, and system issues independently

• Monitor outstanding tasks and follow up proactively to keep recruiting activities moving forward

• Provide additional recruiting and administrative support as needed

Qualifications

• Bachelor’s degree or equivalent professional experience

• Ideally 1-2 years of experience in recruiting coordination, human resources support, or corporate office coordination

• Strong experience managing high volume scheduling and complex calendars

• Excellent customer service, communication, and interpersonal skills

• Highly organized with strong attention to detail, follow through, ownership, and urgency

• Ability to prioritize time sensitive requests and adapt quickly when schedules or business needs change

• Comfortable working independently, troubleshooting routine issues, and escalating concerns appropriately

• Experience using applicant tracking systems and managing recruiting workflows

• Proficiency with Microsoft Excel, Word, PowerPoint, SharePoint, and shared document systems

• Greenhouse experience is helpful but not required

• Recruiting or human resources experience is preferred, although candidates with strong transferable coordination experience will be considered

• Biotech or life sciences industry experience is not required

• Must reside within commuting distance of Seattle and be available to work onsite 1 to 2 days per week

• HR certification is helpful but not required

What we offer:

As we work to develop innovations that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

· Full support and career-development resources to help you reach your potential

· A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act

Apply now and let's make work better!