Re-Post Secretary, Director of Advanced Academics and Math @ Instruction

Re-Post Secretary, Director of Advanced Academics and Math @ Instruction

Primary Purpose:

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.

Qualifications:

Education/Certification:

• High school diploma or GED
• Must have an Associate's Degree or have a minimum of 48 semester hours of higher education coursework or pass a district test

Special Knowledge/Skills:

• Knowledge of school district organization, operations, and administrative policies
• Excellent organization, communication, and interpersonal skills
• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address multiple needs of supervisor or department
• Ability to multi-task numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skill.

Experience:

• Five (5) years of advanced secretarial experience (central office or campus secretarial experience preferred)

Major Responsibilities and Duties:

Records, Reports, and Correspondence:

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.

Accounting:

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.
• Complete purchase orders as needed.

Clerical Support:

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Collect, sort, and deliver mail.
• Assist in organizing materials and facilities for meetings and records and distributes minutes.

Other:

• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities:

None

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used : Standard office equipment including computer and peripherals

Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; possible district wide travel; all campuses are temperature controlled with hard surface floors

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Hiring administrators review applications, interview, and recommend for hire.

Calendar Days: 235

Pay Grade: CSP5

2025-2026 Salary Range Min. $37,687 Mid. $45,087 Max. $52,486 (Based on previous experience)

Salaries are determined by the number of completed and eligible years of service at an accredited school.