Purchasing & Inventory Control Associate

Job Description

Job Description

Mission Yogurt, Inc. is a boutique hospitality company that operates restaurants primarily in high-traffic airports, including Denver, San Diego, and John Wayne Airports. Mission operates a wide range of concepts, including fast food, fast-casual, and full-service restaurants and bars.

Position Overview:

The Purchasing & Inventory Control Associate contributes to Mission Yogurt’s long-term growth and profitability by supporting accurate invoice processing, inventory control, item database maintenance, and cost-control reporting across multiple restaurant locations. This position is responsible for reviewing invoice entries and inventory submissions in Restaurant365, maintaining accurate item and vendor data, assisting with actual versus theoretical inventory review, and helping identify purchasing trends, cost concerns, and potential alternative products. The Purchasing & Inventory Control Associate works closely with store management, accounting, operations, vendors, and the COGS department to ensure purchasing and inventory information is accurate, timely, and consistent with company standards.

What Mission Offers You:

• Comprehensive benefits including medical, dental, vision, FSA/HSA, and optional life, disability, accident, critical illness, hospital, and pet insurance—effective the first of the month after 60 days of full-time employment.
• 401K plus company match*
• Paid Time Off
• Paid Holidays*
• Employee Discount
• Company-paid Airport Employee Parking and RTD EcoPass

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review invoice entries in Restaurant365 for accuracy, completeness, and consistency across multiple store locations.
• Support the invoice approval process by verifying vendor, item, quantity, price, unit of measure, category, and location coding.
• Identify and communicate invoice discrepancies, duplicate entries, missing information, incorrect pricing, or unusual spending activity.
• Escalate invoice issues to the appropriate manager, accounting contact, vendor, or COGS department team member when needed.
• Assist with new item setup and item maintenance in Restaurant365, including item names, vendor information, categories, units of measure, and related database fields.
• Maintain consistent database standards to help reduce duplicate items, incorrect categories, and inaccurate reporting.
• Review and screen inventory submissions for accuracy, completeness, reasonableness, and compliance with company standards.
• Assist with actual versus theoretical food and beverage cost review by helping ensure invoices, inventory counts, and item records are accurate.
• Flag unusual inventory variances, missing counts, incorrect units, or potential inventory entry errors for follow-up.
• Communicate with store management regarding invoice questions, inventory corrections, missing information, and follow-up needs.
• Run recurring reports related to invoices, inventory, vendor spending, item usage, price changes, and purchasing trends.
• Track store-level spending and assist with identifying opportunities to reduce costs or source alternative items.
• Support department initiatives related to invoice processing, inventory accuracy, Restaurant365 data cleanup, purchasing controls, and cost management.
• Utilize spreadsheets and reporting tools to support accurate purchasing, invoice, and inventory decisions.
• Assist with standardizing invoice and inventory reporting across locations to satisfy company needs.
• Respond promptly and professionally to emails from store management, vendors, accounting, operations, and the COGS department.
• Help provide support and guidance to store management on invoice entry, inventory procedures, and Restaurant365 processes when needed.
• Assist with identifying purchasing-control issues, inventory concerns, and cost-saving opportunities for department review.

QUALIFICATIONS:

• Data entry experience required
• Experience with Excel or Google Sheets required
• Restaurant365 experience preferred
• Restaurant, hospitality, purchasing, accounting, inventory, or invoice-processing experience preferred
• Experience reviewing invoices, inventory records, vendor pricing, or purchasing data preferred
• Strong attention to detail and ability to identify inconsistencies in large amounts of data
• Strong math, verbal communication, written communication, and problem-solving skills
• Ability to communicate effectively with store managers, vendors, accounting, operations, and support teams
• High school diploma or equivalent required
• Post-secondary education in hospitality, accounting, business, supply chain, or related field preferred
• Must be able to pass a 10-year background check per TSA guidelines

PHYSICAL REQUIREMENTS:

• Must be able to alternate between sitting and standing for up to 10 hours. Position requires prolonged sitting, bending, stooping, twisting, reaching overhead, and lifting products and supplies weighing up to 20 pounds, with occasional lifting and/or moving of items up to 50 pounds, as well as repetitive hand and wrist motion.

EDUCATION/EXPERIENCE EQUIVALENCY: Two years of the appropriate type and level of experience will serve as an equivalency to one year of education.

ADDITIONAL NOTES: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job and can be updated at anytime with or without notice. Scheduled hours vary by training and recruitment needs, including necessary adjustments made during high and low seasonal changes. Travel up to 30% to field locations and corporate office. Potentially including late nights, weekends and holidays. On-call required. The successful candidate must be able to pass a background check with our company, with the TSA, a drug screen, and be insured with a valid driver’s license.

Mission Yogurt, Inc. is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law. While Mission is committed to following this principle in every facet of employment, all employees share in the responsibility to promote and foster a favorable work environment.