Executive Assistant

Executive Assistant

Our client, a technology company, is looking to hire an Executive Assistant in Santa Clara, California. Apply today for consideration!

Location: Santa Clara, CA (Onsite)

Duration: Contract Role - 6+ months

Pay Rate Range: $50 - $55 per hour (DOE)

Responsibilities:

• Manage complex executive calendars across multiple time zones, ensuring strategic prioritization and seamless scheduling.
• Coordinate domestic and international travel, expense reporting, office events, and executive logistics with exceptional attention to detail.
• Track action items, communications, and deadlines proactively to ensure timely follow-through and executive alignment.
• Support cross-functional initiatives, stakeholder communications, and confidential documentation with professionalism and discretion.
• Identify opportunities to improve workflows through AI-enabled tools, automation, and operational efficiencies.

Requirements:

• 5+ years of Executive Assistant experience supporting senior leadership in a fast-paced corporate environment.
• Strong experience managing complex calendars, travel coordination, expense management, and executive communications.
• Demonstrated ability to multitask, prioritize shifting demands, and maintain exceptional attention to detail.
• Proficiency with AI tools, Microsoft Office Suite, collaboration platforms, and executive operations support.

Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Equal Employment Opportunity Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.