Front Desk Coordinator

Job Description

Job Description

We are looking for a welcoming and dependable Front Desk Coordinator to support daily office operations. This is a Contract position suited for someone who enjoys being the first point of contact for visitors while keeping administrative tasks organized and on track. The ideal candidate brings a service-minded attitude, strong communication skills, and a willingness to assist with a variety of office needs in a fast-paced environment.

Responsibilities:
• Welcome visitors, manage front desk activity, and create a detail-focused first impression for everyone entering the office.
• Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately.
• Receive, sort, and distribute mail and deliveries while helping maintain orderly day-to-day front office operations.
• Provide administrative support through scheduling, document handling, data entry, and other general office coordination tasks.
• Partner closely with internal team members to support reception coverage and ensure smooth communication across the workplace.
• Assist with office events and special projects, including preparation, coordination, and follow-up for onsite activities.
• Support facility-related needs such as monitoring shared spaces, responding to routine requests, and helping with general office upkeep.
• Take on additional duties as needed, including hands-on tasks that help keep the office running efficiently throughout the day.• Prior experience in a receptionist, front desk, or administrative support role within an office setting.
• Ability to manage a multi-line phone system and respond to inbound calls with accuracy and professionalism.
• Strong interpersonal skills with a friendly and customer-focused approach to visitors and staff.
• Comfortable balancing routine administrative work with changing priorities and occasional ad hoc assignments.
• Solid organizational skills and attention to detail when handling mail, messages, schedules, and office records.
• Ability to work collaboratively with colleagues while also managing front desk responsibilities independently.
• Experience supporting office coordination, concierge-style service, or facilities-related tasks is preferred.