Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Santa Maria, California. This Long-term Contract position is ideal for someone who enjoys keeping schedules organized, handling communication with professionalism, and ensuring administrative tasks are completed accurately. The role requires strong customer service skills, confidence managing phone and email correspondence, and the ability to work efficiently with Microsoft Office applications.

Responsibilities:
• Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely responses.
• Coordinate calendars and arrange appointments to help maintain an organized and efficient workflow.
• Enter, update, and maintain records with accuracy to support reporting and day-to-day administrative needs.
• Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, PowerPoint, and Outlook.
• Assist visitors, clients, and internal team members by delivering responsive customer service and clear information.
• Monitor administrative activities and prioritize tasks to ensure deadlines and office needs are handled effectively.• Experience in an administrative support, office coordination, or similar role.
• Strong verbal and written communication skills for phone-based and email interactions.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to manage scheduling and appointment coordination with close attention to detail.
• Accurate data entry skills and the ability to maintain organized records.
• Customer service experience with a detail-oriented and dependable approach.