Senior Payroll Specialist

Job Description

Job Description

We are looking for an experienced Senior Payroll Specialist to support payroll operations in West Palm Beach, Florida. This role is responsible for overseeing end-to-end payroll activities, ensuring accurate and timely processing across multiple employee groups and company entities. The ideal candidate brings strong analytical judgment, resolves payroll discrepancies with confidence, and can provide dependable operational coverage when payroll leadership is unavailable.

Responsibilities:
• Oversee complete payroll processing for assigned entities and workforce groups, from initial data review through final submission and post-payroll balancing.
• Examine timesheets, earnings, deductions, and employee records to confirm payroll information is accurate before each pay cycle is finalized.
• Analyze payroll reports, control totals, and exception data to detect variances, investigate root causes, and correct issues promptly.
• Handle standard and non-routine payroll transactions such as retroactive payments, final wages, manual adjustments, garnishments, and off-cycle runs.
• Coordinate payroll funding and direct deposit activity while confirming successful transmission and payment completion.
• Administer certified payroll and prevailing wage requirements, including pay classifications, benefit calculations, and supporting compliance documentation.
• Complete payroll reconciliations, assist with ledger-related reporting, and respond to requests tied to internal reviews or external audits.
• Work closely with Human Resources, Accounting, operational leaders, and employees to address payroll questions and bring issues to resolution.
• Contribute to payroll system testing, upgrades, data validation, and process documentation to support stable and efficient operations.
• Serve as a primary backup to the Payroll Manager by maintaining continuity of essential payroll functions during absences or peak periods.• At least 3 years of payroll experience, with a strong background in full-cycle payroll administration.
• Proven ability to process payroll accurately for multiple companies, locations, or employee populations.
• Hands-on experience investigating payroll discrepancies, performing reconciliations, and resolving issues independently.
• Working knowledge of garnishments, payroll adjustments, off-cycle payments, and other complex payroll transactions.
• Experience supporting multi-state payroll operations and maintaining compliance with applicable payroll practices.
• Background in construction payroll, certified payroll, or prevailing wage administration is strongly preferred.
• Familiarity with enterprise payroll systems and the ability to learn payroll controls, deadlines, and workflows quickly.