Office Manager
Crystal Ball Services
Description We are looking for an Office Manager to join Crystal Ball, a leading AI Insights company based in Palo Alto. As an Office Manager, you will play a crucial role in ensuring the smooth running of our office operations. Your responsibilities will include managing administrative tasks, coordinating office activities, and providing support to employees, all while maintaining a positive and productive work environment. This position is vital to the overall efficiency and success of our company, making it an exciting opportunity for someone looking to contribute to a dynamic team. As an Office Manager at Crystal Ball, you will be involved in a variety of projects aimed at optimizing office procedures, enhancing communication channels, and fostering a collaborative work environment. This role requires a detail-oriented individual with excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. If you are passionate about creating a positive workplace culture and have a knack for multitasking, this position is perfect for you. Responsibilities: Manage office supplies and equipment, ensuring availability for staff Coordinate office activities and operations to secure efficiency and compliance with company policies Assist in the onboarding process for new hires, including setting up workstations and providing necessary resources Handle incoming and outgoing correspondence, including mail, emails, and packages Organize and schedule meetings, appointments, and events Support HR functions such as maintaining employee records and processing payroll Address employee queries regarding office management issues (e.g., IT, stationery, equipment) Ensure office cleanliness and tidiness, coordinating maintenance activities as needed Requirements: Proven experience as an office manager or administrative assistant Proficiency in MS Office (MS Excel and MS Outlook, in particular) Excellent time management skills and ability to prioritize work Strong organizational and planning skills in a fast-paced environment Outstanding communication and interpersonal abilities Attention to detail and problem-solving skills Ability to multitask and adapt to changing priorities Knowledge of basic HR functions and office management practices #J-18808-Ljbffr
- ...Wells Fargo, Capital One, Nexus Ventures and New York Life. For more information, visit . About This Opportunity The Office Manager is responsible for supporting the day-to-day administrative operations of the office, ensuring an organized, efficient, and welcoming...SuggestedContract workPart timeWork at officeRemote workWorldwideFlexible hours
H2o.ai
Mountain View, CA22 hours ago - ...Office Manager and Billing Administrator Position: Small law firm of 6 attorneys in Palo Alto seeks experienced individual to ensure office operations and procedures already in place are running smoothly. 32 hours per week with benefits. You will be responsible for...SuggestedFull timeWork at office
Doty Barlow Britt & Thieman Llp
Palo Alto, CA22 hours ago $20 - $25 per hour
...that's what powers our innovation. About this role: This is a hands-on, onsite role at our Mountain View headquarters. As Office Manager, you are the steady force that keeps the office running and the team supported. This is an early-start role for someone with...SuggestedFull timeWork at officeDay shiftCyngn
Mountain View, CA3 days ago- Office Manager Permanent position for an Office Manager in Palo Alto general dental office. The office is open for patients M-Thurs 740-5. Friday is a flexible admin day from 740-5. Utilizes Open Dental as the software. Offers benefits.SuggestedPermanent employmentWork at officeFlexible hours
Mayday Dental Staffing
Palo Alto, CA1 day ago - ...badging, and conference rooms with white-glove logistics for board meetings and investor visits. Make the Office Run: Own supplies, vendors, building management, mail, and moves/buildouts so seamlessly that nobody notices — it just works. Build the Culture: Drive...SuggestedWork at officeFlexible hoursShift work
Armadin
Palo Alto, CA22 hours ago $100k - $130k
...Overview The Role: Office Manager The Location: Palo Alto | Five Days Onsite Compensation: $100,000–$130,000 DOE + Incredible Benefits Do you thrive in fast-paced, intellectually curious environments where no two days look the same? Are you energized by bringing order...Work at officeMaven Recruiting Group
Palo Alto, CA4 days ago- ## Business Office ManagerApplylocations: Menlo Park Post Acutetime type: Full timeposted on: Posted Todayjob requisition id: JR17543... ...office systems and supervision staff.**Essential Duties**• Obtain managed care and Medi-Cal or Medicaid authorizations including bedholds...Work at office
PACS Group, Inc.
Menlo Park, CA2 days ago - ...Under the direction of the Administrator, the Business Office Manager manages all business functions and personnel including but not limited to accounts receivable, accounts payable, resident trust funds and other assigned duties. The Business Office Manager ensures the...Full timeContract workWork at officeLocal areaImmediate start
Blossomsrnc
Mountain View, CA4 days ago $40 per hour
Jobs at Stanford Climate Ventures alumni companies We’re hiring an Office Manager to support our internal business operations and manage our office space in Palo Alto. This will be a part‑time position, three days (24 hours) a week, Tuesday through Thursday, with an in...Part timeWork at officeRemote work3 days per week$90k - $120k
...range $90,000.00/yr - $120,000.00/yr A fast-growing tech startup in Palo Alto, CA is seeking a warm, organized, and proactive Office Manager to create a comfortable, productive, and engaging workplace for their team. This is a full-time, in-office position that offers...Full timeWork at officeRemote work$60k - $80k
Office Manager / Executive Assistant Our client, a well-established private equity firm located in Menlo Park, CA, is seeking a driven and proactive Office Manager / Executive Assistant. This firm offers a collaborative, low-ego culture that values teamwork and a positive...Work at officeMonday to Friday- We are partnering with a highly reputable, private organization to identify a polished and motivated Executive Assistant / Office Manager to support senior leadership in a small, professional office environment. This is a high-trust role ideal for an intelligent, early...Work at office
$70k - $100k
...critical insights precisely where they're needed most. About the Job Array Labs is seeking a full-time Office Manager to serve as the operational heart of our headquarters, on-site, five days a week. You will own everything that makes our office...Permanent employmentFull timeWork at officeShift workArray Labs
Redwood City, CA22 hours ago$40 per hour
...Stanfordclimateventures is seeking a part-time Office Manager to manage business operations and office space in Palo Alto. This role involves providing administrative support to the CEO, managing budgets, and fostering a productive culture. Ideal candidates should be...Part timeWork at office3 days per weekStanfordclimateventures
Palo Alto, CA4 days ago- With excellent organizational skills, the primary responsibility of the Office Manager will be to assist the team with the management of daily business activities and administrative tasks, etc. The successful Office Manager will be highly efficient with the ability to...Work at office
Ascend Talent Solutions
Foster, CA3 days ago - ...Job Opportunity Permanent position for Office Manager is in Newark, CA office. Hours are Monday, Tuesday, Thursday, Friday 10-7 and x2 Saturday/month from 9-5. Offers benefits and great pay. Marketing and Finance experience is a plus! We are a thriving dental practice...Permanent employmentFull timePart timeWork at officeMonday to Friday
Mayday Dental Staffing
Newark, CA4 days ago $65k - $95k
...Office Manager/Executive Administrative Assistant We are a fast-paced, cutting-edge semiconductor company based in the heart of Silicon Valley. ROHM Semiconductor is looking for a proactive, organized, and highly discreet Office Manager/Executive Administrative Assistant...For contractorsWork at officeWork from homeFlexible hoursRohm Semiconductor
Santa Clara, CA22 hours ago- ...Business Office Manager The Business Office Manager is responsible for coordinating overall office management and business operations at the facility. This position oversees accounts payable and receivable, resident monies (including trust accounts), petty cash, and payroll...Work at officeLocal area
Crestwood Behavioral Health
Redwood City, CA1 day ago - ...relationships across C-level decision-makers (CMOs, Chief Digital Officers, VP of Growth) to align Nectar’s AI platform with core... ...proven track record of exceeding quota in Strategic / Key Accounts managing six- and seven-figure deal sizes. Deep Consumer Brand Domain Expertise...Full timeWork at officeRemote workFlexible hoursShift work
- Job Title Job Description Vitesse SystemsWork at office
$100k - $120k
...Operations & Logistics Manager Ready is a remote-first Public Benefit Corporation building the Utility Intelligence Platform that helps governments, utility operators, and consultants manage complex infrastructure programs end-to-end. As Ready expands its hardware...Work at officeLocal areaRemote workShift work$300k - $340k
...leaders. Lightmatter is (re)inventing the future of computing with light! Lightmatter is seeking an experienced Senior Account Manager to take ownership of several major customer accounts. In this highly visible role, you will be the face and voice of Lightmatter,...Full timeTemporary workFlexible hours$30 - $35 per hour
...8am to 1pm Responsibilities Oversee day-to-day front and back office operations, ensuring smooth patient flow and exceptional patient... ...Ensure accurate scheduling, collections, receivables, and cost management Oversee treatment planning workflows and partner with clinical...Hourly payWork at officeLocal areaFlexible hoursSmile Brands
Belmont, CA3 days ago$232k - $348k
...scientific team members assigned to oncology assets ranging from discovery through regulatory approval. This individual will both manage the oncology pharmacology team and serve a lead on one or more programs themselves. Primary responsibilities of the oncology...Part timeImmediate startRemote workWorldwideFlexible hoursJazz Pharmaceuticals
Palo Alto, CA5 days ago- Business Office Manager The Business Office Manager is responsible for coordinating overall office management and business operations at the facility. This position oversees accounts payable and receivable, resident monies (including trust accounts), petty cash, and payroll...Work at officeLocal area
$131.25k - $175k
As a Account Manager, your mission will be to drive revenue by ensuring your clients are happy, referenceable, and maximizing the value they take from the Navan platform. You will do this by building deep relationships with your clients, functioning as their trusted advisor...- ...AtlassianAtlassians can choose where they work - whether in an office, from home, or a combination of the two. That way, Atlassians have... ...pipeline for sales.We're seeking an Account-Based Marketing Manager to lead the account-based marketing strategy for our Strategic...Work at officeLocal area
$25 - $32 per hour
...great career opportunities, we want to speak to you! Monster Tree Service of West Valley has an opportunity for an experienced Office Manager . Responsibilities: Oversee daily operations and create efficiencies: crews, equipment, and supplies. Provide...Full timeWork at officeMonster Tree Service
Santa Clara, CA22 hours ago$99.3k - $185.8k
...employees at all levels. As an Executive Administrative Coordinator Manager you will work across teams to provide the supervision,... ...experience ~5 plus years of experience managing people ~ In-office presence as needed to meet with teams and customers ~ Must be...Work experience placementSummer holidayWork at officeFlexible hoursEY
Palo Alto, CA1 day ago$40 - $45 per hour
...deemed critical by the School of Humanities and Sciences Dean's Office and is exempt from the hiring freeze. Work Arrangement: 3... ...tracking, purchase orders, meeting/event coordination, calendar management, website/document administration and assists with submission of...Hourly payTraineeshipWork at officeLocal areaStanford University
Stanford, CA3 days ago
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