Private Education AP/AR Coordinator

About the School Prestigious independent college-preparatory school with a long-standing reputation for academic excellence and a thriving campus community in Charlotte. Collaborative Finance & Accounting team supporting the school's mission through accurate financial operations, student billing, donor accounting, and exceptional customer service. Stable, mission-driven organization that values teamwork, continuous improvement, and providing an outstanding experience for students, families, faculty, and donors. Finance team led by experienced leaders committed to employee development, with this position receiving direct training from the current Billing & Cash Receipts Specialist as she transitions into an Assistant Controller role. Opportunity to join a highly visible accounting team that partners across Admissions, Financial Aid, Advancement, and School Administration. What They Offer You Opportunity to grow within a highly respected independent school known for investing in its employees and promoting from within. Direct mentorship and hands‑on training from the current employee and Assistant Controller. Hybrid flexibility after onboarding (typically one remote day per week). Outstanding work‑life balance, including approximately 8½ weeks of paid time off annually. Competitive compensation and excellent benefits while working in a collaborative, mission‑driven environment where your work directly supports students, families, and the school community. Where This Role Sits Charlotte, NC Primarily onsite during training with hybrid flexibility available after onboarding. Why This Role Is Important Serves as the primary point of contact for student billing, tuition payments, cash receipts, and collections while delivering exceptional customer service to families. Ensures accurate application of tuition payments, donor gifts, and other cash receipts to maintain the integrity of the school's financial records. Partners closely with the Assistant Controller to support month‑end reporting, reconciliations, audits, and ongoing financial operations. Plays a key role in supporting student financial aid, enrollment, and donor accounting activities while maintaining strong internal controls. Helps improve financial processes and provides accurate reporting that supports the school's long‑term financial stewardship. What You Will Do Manage tuition billing, extracurricular charges, and student account maintenance. Process cash receipts, ACH payments, checks, and donor contributions through Blackbaud Financial Edge NXT. Monitor outstanding balances and communicate professionally with families regarding billing questions and collections. Support student financial aid billing and account adjustments. Prepare reconciliations and reporting for the Assistant Controller and Controller. Maintain accurate financial records while ensuring compliance with school policies and nonprofit accounting procedures. Assist with month‑end close, audit preparation, and special accounting projects. Partner with internal departments to resolve billing discrepancies and provide excellent customer service. Support ongoing process improvements within billing and cash receipt functions. How You Are Qualified 1–3+ years of experience in Accounts Receivable, Billing, Cash Receipts, or Accounting. Experience with student billing, tuition management, nonprofit accounting, or donor accounting is highly preferred. Strong customer service and communication skills with the ability to work directly with parents, faculty, and internal stakeholders. Experience processing high‑volume cash receipts, payments, reconciliations, and collections. Familiarity with accounting software such as Blackbaud Financial Edge NXT, Tuition Management, or similar ERP systems is a plus. Basic Microsoft Excel skills (pivot tables and VLOOKUPs are helpful but not required). Highly organized with exceptional attention to detail and the ability to manage multiple priorities. Comfortable working in a paperless environment while maintaining confidentiality and accuracy. #J-18808-Ljbffr AccruePartners