Venue Sourcing Manager (Events) - Site Selection (Remote)

Trusted. Strategic. Creative. Flawless.

Our strategic event agency is adding a few talented and creative professionals to our team and we would love for one of them to be you.

Founded in 2008, The Event Studio is a women-owned strategic events agency. We believe events create connection. We design experiences with purpose to inspire people and move business forward. Our industry-leading clients rely on us again and again as trusted partners to elevate their vision and exceed their goals.

We work from home offices around the country to create events around the world. You will work from a home office with flexibility in your schedule and frequent travel.

TES Core Values

• Proactive Take initiative
• Collaborative Contribute to the collective success of the team
• Nimble Be flexible and resourceful
• Creative Find unexpected solutions to problems, large or small
• Strategic Keep your eye on the big picture while never losing sight of the details

About the role

The Event Studio is seeking a Site Selection Manager to support and help manage the sourcing process for events across our client portfolio. The Site Selection Team is responsible for sourcing hotels, restaurants, conference centers and other venues for multiple clients across The Event Studio portfolio.

At TES, our work is dynamic, creative, precise and highly collaborative. This role works closely with our Senior Event Managers, handling several tasks and projects simultaneously while balancing internal, operational execution with creativity, proactive problem solving and clear communication. The role includes managing the day-to-day operations of the Site Selection team, venue research, the RFP process, tracking and reporting, client presentation materials and site visit logistics, and taking the lead on smaller sourcing projects. You will have the opportunity to grow your venue sourcing and negotiation skills while working on corporate events designed and delivered with world-class standards.

Role requirements

Our ideal candidate is organized, creative, solutions-driven, and can manage multiple priorities at once. You should have prior experience in an events, hotel or venue sourcing role and experience taking full ownership of tasks and projects. You love to travel and dream of staying in five-star resorts around the world, even if you haven't yet been everywhere on your bucket list. You have the unique ability to stay calm and organized under pressure – perhaps even get better when things get busy. You should have the kind of attention to detail that some might find unusual, combined with an ability to keep the bigger picture in mind.

Candidates must have excellent computer skills, the ability to successfully interact with senior management, clients, venues and key vendors, and be able to handle confidential information with discretion and sensitivity. You should be resourceful, hard-working and excited to join a creative and collaborative team that operates at the highest level of execution. This is a great opportunity to be the person who keeps our Site Selection process running smoothly while taking on more responsibility with clients and venues.

Qualifications

• 3-5 years experience in venue sourcing, events, hotel sales, or a related support role
• Exceptional attention to detail
• Familiarity with the RFP process and hotel contracts; experience with the CVENT sourcing tool preferred
• Strong computer skills (i.e. Microsoft Office, Google Suite, Docusign, Airtable, Slack, etc)
• Willing and eager to attack tasks at every level
• A self-starter who can work with minimal supervision
• Able to balance and prioritize multiple projects simultaneously
• Strong interpersonal and communication skills, written and verbal
• A great researcher
• Creative and curious
• Self-driven and able to work from a home office, some prior virtual working experience a plus
• Knowledge of travel industry and destinations; hotel event experience preferred
• Ability to adhere to deadlines; at times, short-term deadlines
• Willingness to travel as needed

Detailed role description: Site Selection Manager

This job works directly with the Site Selection Team of The Event Studio and supports a core revenue generating part of our business. Working with TES standard operating procedures, you will help manage a small and thriving team's work in a fast-paced and ever-changing, no two days are the same environment. If that sounds appealing and not appalling, we would love to hear from you! View email address on click.appcast.io

• Key components of this role include:
• Site Selection operations
• Venue research
• RFP & contract management
• Client presentations
• Site visits & travel

Site Selection Operations

Working directly with the Executive Director, you will keep the department's work and projects moving forward in an organized manner. You will manage tracking documents, the Site Selection calendar, contact and CRM management, client folders and meeting scheduling, and you will own contract, billing and commissions reporting and tracking. You will identify and put in place systems and processes that help the Site Selection team operate more efficiently and effectively.

Venue Research

You will research and vet the best options for TES clients that are both on brand and on budget. From finding unexpected solutions to unusual requests, to contacting venues around the world to obtain quotes, you will deliver results that are within the client's stated space, scope and budget requirements. You will maintain the venue database for the Site Selection team and the overall TES Events Team, and keep up with the hottest new venues and industry trends.

RFP & Contract Management

You will manage the RFP process in CVENT, including sending RFPs, comparing proposals and reporting. On smaller projects, you will lead the process from RFP through contract, negotiating rates and terms with guidance from Senior Event Managers. You will create and track leads, track contracts, key dates and pick-up reports, and flag issues early to the team.

Client Presentations

You will provide concierge level support, interfacing with clients and vendors as needed and directed. You will build custom presentation materials for prospective and current TES clients, working within our templates and from prior work examples to showcase the best venue options for events across the globe, and you may present options to clients on smaller projects.

Site Visits & Travel

You will organize the details for site visits, including making and managing travel arrangements for the Site Selection team and clients, working with venues on itineraries, hotel rooms, transfers and meals, tracking schedules and preparing all required documents to ensure a successful trip. You may attend site visits as needed, so some travel is required.

Employment Details

This is a temporary position with the opportunity to transition to a full-time role, based on business needs and performance. Working from home and with a virtual team is a must. Salary is commensurate with experience.

The Event Studio offers eligible full-time employees a full suite of benefits, including health insurance, unlimited paid vacation, retirement savings accounts, and maternity & paternity leave.

The Event Studio is an equal-opportunity employer and makes employment decisions without regard to race, gender, sexual orientation, disability, or protected veteran status.

If you’re interested in joining our team, please submit your resume via LinkedIn.