Administrative Assistant 3

Administrative Assistant 3

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Administrative Assistant 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Natchitoches, LA

Job Type

Classified

Job Number

223447

Department

Northwestern State University

Opening Date

07/15/2026

Closing Date

7/20/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

Northwestern State University of Louisiana is currently seeking qualified applicants for the position of Administrative Assistant 3 for the School of Education.

The Level 3 Administrative Assistant plays a vital support role within the NSU School of Education, part of the Gallaspy College of Education and Human Development. Known for its dedication to empowering educators and fostering academic excellence, the School of Education is seeking a detail-oriented, service-minded professional to provide administrative support. Key responsibilities include assisting the Director, managing contracts for adjunct faculty and school personnel, coordinating travel and processing payments, tracking budgets, maintaining the master course schedule, and contributing to daily operations and special events. If you're passionate about supporting students and faculty while ensuring smooth administrative procedures, this is your opportunity to make a meaningful impact at an institution that values collaboration, innovation, and student success.

An ideal candidate should possess the following competencies:

• Accepting Direction:The ability to be open and willing to follow guidance or instructions.

• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

• Thinking Critically:The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

• Acting with Ethics and Integrity:The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere ( .

Job Duties and Other Information

Job Duties:

• Provide basic and advanced clerical assistance to assigned personnel, including the Office of Clinical Practice and Partnership

• Prepare contracts for all adjunct faculty, cooperating teachers, university supervisors, school personnel, and professional service contracts for full-time faculty

• Track assignments and budgeting for all adjunct, course steward, and overload contracts

• Maintain the master schedule for the School of Education each semester

• Maintain records and communicate with Business Affairs regarding lab fees for courses each semester

• Facilitate all time-keeping documentation for faculty/staff/GAs/student workers in the School of Education

• Maintain files for all full-time and adjunct faculty regarding annual trainings

• Manage appointments and calendar for the Director of the School of Education; assist the director with travel and leave forms

• Work with the Alumni president and committee for the selection of the Hall of Distinguished Educators each summer and the collection of memorabilia during homecoming festivities

• Prepare and process travel for field experiences, payment for residents, mentors, and other school personnel

• Maintain keys; order supplies; submit maintenance requests for the SOE

• Take minutes during the School of Education faculty meetings

• Process daily mail and distribute to units within TEC

• Coordinate sign-in sheets and time sheets for student workers and graduate assistants

• Check for submission of office hours, syllabi, goals, FAR, etc., from faculty

• Assist with the collection and storage of submitted Faculty Activity Report documentation and Promotion/Tenure virtual binders

• Facilitate the federal background check system

• Assist in setup, preparation, and cleanup for Homecoming receptions, graduation receptions, annual award ceremonies, etc.

• Assist in training new administrative assistants, student workers, and graduate students

• Assist the Director of the School of Education with preparation for accreditation initiatives, grants, and other special projects

• Maintain and process files and budget items for assigned Endowed Professorships and other budget lines within the SOE

Position-Specific Details:

• Appointment type: Full-time, Probational

• Work schedule: Monday to Thursday: 7:00 AM – 4:30 PM,Friday: 8:00 AM – 12:00 PM

• Work location: The School of Education

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

Antigone Speed, HR Specialist

View email address on click.appcast.io

Northwestern State University

Institutional Effectiveness & Human Resources

Notice of Non-Discrimination

(Full Disclosure)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell View phone number on click.appcast.io), Room 306 of the Friedman Student Union, or View email address on click.appcast.io.

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly View phone number on click.appcast.io), located in Room 128 Caspari Hall, or email View email address on click.appcast.io. For student academic services, contact the Director of Access and Disability Support, Crissey Smith View phone number on click.appcast.io) located in Room 111 Watson Memorial Library, or email View email address on click.appcast.io. For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe View phone number on click.appcast.io), Room 111 Caspari Hall, or email View email address on click.appcast.io.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave– Up to six weeks paid parental leave

More information can be found at

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video ( to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (

• Louisiana School Employees Retirement System ( among others

01

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.

• I share main ideas clearly and adapt to the audience when reminded.

• I communicate clearly, listen actively, and explain complex ideas well.

• I craft messages that connect, inspire, and drive action across audiences.

02

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.

• I take ownership when prompted and meet basic expectations.

• I own results, meet standards, and respond to feedback professionally.

• I drive high performance, prevent issues, and model accountability.

04

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?

• I miss key details or oversimplify information, and my conclusions may not be based on evidence.

• I try to analyze information, but I may overlook the relevance or credibility of my sources.

• I analyze key information, consider the evidence, and form logical conclusions based on credible sources.

• I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.

06

TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.

• I follow direction with reminders and often need clarification or support.

• I follow direction reliably, adjust to feedback, and complete tasks on time.

• I adapt quickly, follow through, and help others adjust as needed.

08

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louisiana

Address

1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone

View phone number on click.appcast.io

Website

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