Administrative Assistant Reception

Administrative Assistant / Receptionist Be the Face of Our Office Are you a highly organized professional who enjoys creating a welcoming experience for guests while keeping office operations running efficiently? We're looking for an Administrative Assistant / Receptionist to join our team and serve as the first point of contact for visitors, clients, and employees. In this role, you'll play a vital part in supporting daily business operations by managing front desk responsibilities, coordinating schedules and meetings, assisting with administrative projects, and ensuring our office environment remains professional, organized, and productive. If you thrive in a fast-paced environment, enjoy helping others, and take pride in delivering exceptional customer service, we'd love to hear from you. What You'll Do Front Desk & Office Operations Greet visitors, clients, and team members with a professional and welcoming attitude. Maintain a polished reception area and main office entrance. Receive and distribute deliveries, packages, and incoming mail. Ensure office amenities, including beverage stations, are stocked and functioning properly. Answer and direct incoming phone calls, provide information, and route messages appropriately. Administrative Support Prepare and edit correspondence, reports, presentations, spreadsheets, proposals, and other business documents. Provide copying, scanning, mailing, and document management support. Maintain organized filing systems and departmental records. Assist with data entry and document preparation while ensuring accuracy and attention to detail. Calendar & Meeting Coordination Manage calendars, appointments, conference calls, and meeting schedules. Coordinate meeting logistics, including room reservations, attendee communication, catering, and materials preparation. Support staff and departments by ensuring events and meetings run smoothly from start to finish. Travel & Project Support Arrange travel accommodations, including flights, hotels, rental cars, and detailed itineraries. Assist with expense reporting and monthly reporting requirements. Support department projects and collaborate with team members to meet business objectives. Provide office supply management, invoice processing, and vendor coordination. Assist smaller offices throughout the Southeast region with supply ordering needs. What We're Looking For Required Qualifications High School Diploma or GED. 2-4 years of experience in an administrative assistant, receptionist, office coordinator, or similar role. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong organizational and administrative skills. Excellent verbal and written communication abilities. Strong proofreading, editing, and attention-to-detail skills. Ability to handle sensitive and confidential information professionally. Exceptional customer service and interpersonal skills. Ability to prioritize multiple tasks and consistently meet deadlines. Preferred Experience Front desk or reception experience within a professional office environment. Experience supporting multiple managers, departments, or teams. Meeting and event coordination experience. Report, presentation, and document preparation experience. Travel coordination and expense reporting experience. Ability to work effectively on team projects while managing independent responsibilities. Why Join Us? Work in a professional, well-maintained office environment with excellent facilities and amenities. Be part of a collaborative team of approximately 110 employees. Take on a highly visible role that impacts the daily success of the entire office. Enjoy a fast-paced, engaging environment where no two days are the same. Work Environment This is a fully onsite position located in a professional office setting. The schedule is Monday through Friday, 8:00 AM to 5:00 PM. The role involves working at the reception desk and supporting office operations using standard office equipment and technology. Ready to Apply? If you're a detail-oriented administrative professional who enjoys supporting people, managing priorities, and creating exceptional first impressions, we encourage you to apply today. Join a team where your organization, professionalism, and customer service skills will make a meaningful impact every day. Job Type & Location: This is a Contract position based out of Atlanta, GA. Pay and Benefits: The pay range for this position is $24.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in Atlanta, GA. Application Deadline: This position is anticipated to close on Aug 20, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.