Legal Executive Assistant

Summary The Legal Executive Assistant (LEA), working in collaboration with and in support of the firm’s strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive-level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team. Location This position is located in our New York office and offers a hybrid work schedule. Responsibilities Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to. Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney. Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments, builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization. Delegates assignments as necessary to LSAs and AskLegalSupport, monitors progress, and communicates on behalf of the attorney to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams. Collaborates with other LEAs or LAAs to complete complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs and delivers ongoing feedback for their professional development. Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product; provides feedback to internal support teams. Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Conducts research on behalf of the attorney and practice group, compiling information for case preparation and executive briefings. Oversees meeting planning and coordination with internal and external parties, preparing agendas and ensuring all materials are accurate. Manages the attorney’s calendar, schedules meetings, resolves conflicts, and organizes complex travel itineraries. Desired Skills The ability to communicate effectively in the native language of the region via e‑mail or voice is essential. The applicant takes initiative to enhance existing skills and learn new ones, demonstrates adaptability and discretion, and maintains the utmost professionalism and confidentiality. They possess in‑depth knowledge of processes, procedures, and document types, demonstrate effective communication and people skills, and convey complex information clearly both in writing and verbally. They are process‑driven, excel at time management, prioritize tasks, multitask efficiently, and stay positive under pressure. The applicant has expert experience with technology and firm software, including research tools, case management, accounting, and production applications (Word, PowerPoint, Excel). They adapt to application upgrades and AI‑Powered Tools and are proficient with virtual collaboration tools such as Zoom and Teams. Minimum Education High School Diploma or GED. Preferred Education Bachelor’s degree in legal studies, business administration, or a related field. Minimum Years Of Experience 5 years’ experience in an administrative role within a corporate or legal environment providing support to upper‑level leadership. Essential Job Expectations Effectively communicate verbally and in writing with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence efficiently. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity as required by the role. Work under pressure and manage competing demands in a fast‑paced environment. Perform all other duties, tasks, or projects as assigned. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr