Administrative Assistant and Finance Coordinator

Description

Administrative Assistant and Finance Coordinator
Reports To: School Principal

SUMMARY
Performs a variety of administrative assistant functions directed by the Principal, including but not limited to composing memos, transcribing notes, researching, creating presentations, generating reports, handling multiple projects, and organizing major meetings. Skills must include technological and financial literacy. Works under the general supervision of the Principal.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

- Acts as confidential secretary in managing the Principal's calendar and schedule, arranging appointments, meetings, conferences, and major events
- Composes routine correspondence not requiring the personal attention of the Principal
- Formats, creates, and edits correspondence and other written materials
- Establishes and maintains a variety of physical and electronic files, manuals, and records
- Establishes a positive working relationship with the school community and the public
- Assists with major events
- Sorts and distributes mail
- Provides clerical support, including but not limited to the preparation of agendas and assembling supporting materials
- Greets/welcomes all guests, assists with hospitality, and answers phones
- Coordinates finances with the Business Office, including but not limited to budgets, stipends, and grants
- Other responsibilities as determined by the Principal

Requirements

QUALIFICATIONS / REQUIREMENTS:
- Ability to multitask in a fast-paced environment while maintaining an exemplary level of professionalism, organization, and productivity
- Ability to communicate effectively both verbally and in writing with staff, faculty, and the public
- Knowledge of principles and practices of organization, planning, records management, research, general administration, and finance
- Must be self-motivated, able to handle detailed projects independently, and adept at problem-solving
- Must maintain a high level of confidentiality with all constituents
- Must possess excellent skills in online platforms, including but not limited to MS Office, Google Workspace, and FACTS SIS
- Ability to operate standard office equipment, including but not limited to computers and copiers