Administrative Assistant

Administrative Assistant

At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further. Integrity, Inclusion, Honesty, and Respect. Leadership, Teamwork, and Problem Solving. Customer Service, Transparency, and Accountability. Resiliency, Innovation, and Learning. Safety. OC San is currently looking to fill the role of Administrative Assistant. Under direction, performs a variety of secretarial, specialized and technical office, and administrative support duties requiring thorough knowledge of assigned department, its procedures, and programmatic and operational details; participates in the preparation, monitoring and administration of assigned budgets, relieves assigned staff of clearly defined and delegated administrative or technical detail and performs administrative projects in support of assigned department; participates in the development and implementation of administrative policies, procedures, and programs; compiles data and prepares a variety of documents, reports, and correspondence; and performs duties as assigned.

The successful candidate will possess the following:

1. High school diploma or G.E.D., supplemented by specialized training or coursework in secretarial, clerical, and administrative work, or a directly related field.

2. Three (3) years of work experience in clerical, specialized technical, programmatic support, secretarial, or administrative support work.

Desirable:

• Prior public sector work experience
• Strong computer skills including Microsoft Word, Excel, PowerPoint, Outlook and SharePoint
• Strong technical writing skills

Vacancies: 1 (an eligible list may be established for future vacancies)

Apply online at: APPLICATION FILING DEADLINE: Friday, June 19th, 2026, 5:00 P.M. Hiring Salary Range: $46.85 - $51.65 /Hour (starting salary will be within this range based upon qualifications)

Physical Demands:

• Mobility to work in a standard office setting and use standard office equipment, including a computer; this is primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 35 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Environmental Elements:

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Other Requirements:

• Probationary Period: All OC San employees, except classifications considered "at-will", are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, policies, and/or resolutions. Employees who have not yet successfully completed their initial probationary period serve "at-will" and may be released from employment without cause or recourse to any appeal or grievance procedures.
• Pre-Employment: All employment offers are contingent upon successful completion of OC San's pre-employment process, which includes a background investigation, a physical examination, and a drug screen.
• Work Location Assignment: Employees will be assigned to a work location based on business needs which may be located at any/all of OC San locations; this work location may be changed at any time.

Disaster Service Workers All OC San employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the OC San requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

Other Information For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on our website. Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification. To ensure your application is accurate and complete, please review the Job Application Guide. Employment is contingent upon successful completion of OC San's pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification. Reference Checks will be conducted by OC San to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OC San are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include: Verification/Reference from current and past employers Confirmation of necessary licenses, certificates, and degrees. Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made. OC San only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted. The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.